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The Canadian‐US Task Force on Archival Description (CUSTARD) has undertaken the process of reconciling the two principal North American standards for archival description – the Canadian Rules for Archival Description (RAD) and the US’ Archives, Personal Papers, and Manuscripts (APPM) – with each other and with the broader international standard of ISAD(G) (General International Standard Archival Description). The anticipated final product of the CUSTARD project will be a new standard for rules governing description of archival holdings. The first tangible product is a “statement of principles” concerning archival description, which will guide the final development of descriptive rules. A complete draft of the CUSTARD rules should be available for review by June 2003, with publication expected in 2004. The new standard being developed will guide the future of archival description.

The purpose of this paper is to examine the Records in Contexts proposal of a conceptual model (RiC-CM) from the International Council on Archives’ (ICA) archival description and to propose an OWL ontology for its implementation in the semantic web.

The various elements of the model are studied and are related to earlier norms in order to understand their structure and the modeling of the ontology.

The analysis reveals the integrating nature of RiC-CM and the possibilities it offers for greater interoperability of data from archival descriptions. Two versions of an OWL ontology were developed to represent the conceptual model. The first makes a direct transposition of the conceptual model; the second optimizes the properties and relations in order to simplify the use and maintenance of the ontology.

The proposed ontology will follow the considerations of the final version of the ICA’s RiC-CM.

The analysis affords an understanding of the role of RiC-CM in publishing online archival data sets, while the ontology is an initial approach to the semantic web technologies involved.

This paper offers an overview of Records in Contexts with respect to the advantages in the field of semantic interoperability, and supposes the first proposal of an ontology based on the conceptual model.

The purpose of this paper is to examine the current state of Linked Data (LD) in archival moving image description, and propose ways in which current metadata records can be enriched and enhanced by interlinking such metadata with relevant information found in other data sets.

Several possible metadata models for moving image production and archiving are considered, including models from records management, digital curation, and the recent BIBFRAME AV Modeling Study. This research also explores how mappings between archival moving image records and relevant external data sources might be drawn, and what gaps exist between current vocabularies and what is needed to record and make accessible the full lifecycle of archiving through production, use, and reuse.

The author notes several major impediments to implementation of LD for archival moving images. The various pieces of information about creators, places, and events found in moving image records are not easily connected to relevant information in other sources because they are often not semantically defined within the record and can be hidden in unstructured fields. Libraries, archives, and museums must work on aligning the various vocabularies and schemas of potential value for archival moving image description to enable interlinking between vocabularies currently in use and those which are used by external data sets. Alignment of vocabularies is often complicated by mismatches in granularity between vocabularies.

The focus is on how these models inform functional requirements for access and other archival activities, and how the field might benefit from having a common metadata model for critical archival descriptive activities.

By having a shared model, archivists may more easily align current vocabularies and develop new vocabularies and schemas to address the needs of moving image data creators and scholars.

Moving image archives, like other cultural institutions with significant heritage holdings, can benefit tremendously from investing in the semantic definition of information found in their information databases. While commercial entities such as search engines and data providers have already embraced the opportunities that semantic search provides for resource discovery, most non-commercial entities are just beginning to do so. Thus, this research addresses the benefits and challenges of enriching and enhancing archival moving image records with semantically defined information via LD.

This paper aims to describe the European Holocaust Research Infrastructure (EHRI) project's ongoing efforts to virtually integrate trans-national archival sources via the reconstruction of collection provenance as it relates to copy collections (material copied from one archive to another) and the co-referencing of subject and authority terms across material held by distinct institutions.

This paper is a case study of approximately 6,000 words length. The authors describe the scope of the problem of archival fragmentation from both cultural and technical perspectives, with particular focus on Holocaust-related material, and describe, with graph-based visualisations, two ways in which EHRI seeks to better integrate information about fragmented material.

As a case study, the principal contributions of this paper include reports on our experience with extracting provenance-based connections between archival descriptions from encoded finding aids and the challenges of co-referencing access points in the absence of domain-specific controlled vocabularies.

Record linking in general is an important technique in computational approaches to humanities research and one that has rightly received significant attention from scholars. In the context of historical archives, however, the material itself is in most cases not digitised, meaning that computational attempts at linking must rely on finding aids which constitute much fewer rich data sources. The EHRI project’s work in this area is therefore quite pioneering and has implications for archival integration on a larger scale, where the disruptive potential of Linked Open Data is most obvious.

Archival arrangement and description establish physical and intellectual control over archives and manuscripts, enabling users to find the records they need. Description is the process of analyzing and recording information about these materials. The descriptive tools used to convey this information are called finding aids. In order to find manuscripts and archives when we need them, we must shift our orientation from single documents to groups of materials that can be described collectively. The principle of provenance likewise changes our focus from subject matter to the organic origins of documents, based on the purposes for which they were initially created and used. Archives and manuscripts are unique materials, but they can be organized and described using standards that permit data exchange and access by means of national networks, such as OCLC and RLIN, and through Web sites, using encoded archival description for archival finding aids. Descriptive practices continue to evolve, and improved systems are likely to be developed within the next decade.

In the future, library applications related to traditional functions may increasingly assume some of the roles and characteristics of archives and museums. In this article, the author describes fundamental archival concepts and theories and their evolution in recent times. Basic archival functions—appraisal, arrangement, description, reference, preservation, and publication—are also introduced. Finally, early applications of automation to archives (including SPINDEX, NARS‐5, NARS‐A‐1, MARC AMC, presNET, CTRACK, PHOTO, and DIARY) and automation trends for the future are discussed. The article presents a cogent introduction to archival operations, thereby providing 1) a basis for understanding distinctions between current archival and library practices and 2) insight concerning the possible convergence of selected roles and functions.

The purpose of this paper is to discuss three projects from three institutions that are dealing with challenges with natural sciences field documentation. Each is working to create the collection, item and data-level description required so that researchers can fully use the data to study how biodiversity has changed over time and space. Libraries, archives and museums recognize the need to make content searchable across material type. To create online catalogs that would make this possible, ideally, all records would describe one item. Museums and libraries describe their materials at the item level; however, archives must balance the need to describe the collection as a whole alongside needs of collection materials that may require more description to reconnect with library and museum items. There is a growing determination inside of archives to increase this flow of data, particularly for the natural sciences, by creating workflows that provide additional description to make these data discoverable. This process is a bit like drilling into the earth: each level must be described before the next can be dealt with.

The piece describes challenges, approaches and workflows of three institutions developing deeper levels of description for archival materials that will be made available online to a specialized audience. It also describes the methods developed so that the material’s data can eventually be accessed at a more granular level and linked to related resources.

Current systems, schema and standards are adapted as necessary, and the natural sciences archival community is still working to develop best practices. However, they are getting much closer through the collaboration made possible through grants in the recent years.

The work described in this paper is ongoing, and best practices resulting from the work are still under development.

This case study details the evolution of descriptive practices and standards used in the Mount Holyoke College Archives and the Five College Finding Aids Access Project, discusses the relationship of Encoded Archival Description (EAD) and the MARC standard in reference to archival description, and addresses the challenges and opportunities of transferring data from one metadata standard to another. The study demonstrates that greater standardization in archival description allows archivists to respond more effectively to technological change.

The Open Archives Initiative (OAI) Protocol for Metadata Harvesting presents one promising method by which metadata regarding archives and manuscripts can be shared and made more interoperable with metadata from other sources. Against the background of archival descriptive theory and practice, this article outlines a method for exposing deep, hierarchical metadata from encoded archival description (EAD) files and assesses some theoretical and practical issues that will need to be confronted by institutions choosing to provide or harvest OAI records generated from EAD files. Using OAI on top of existing EAD implementations would allow institutions to repurpose their data and potentially reach more users but would also accelerate the process of reengineering archival access mechanisms. Archivists and technologists using OAI with EAD must pay careful attention to the necessity of preserving archival context and provenance.

The purpose of this paper is to explore the importance of classification structures to efforts at holding perpetrators of human rights abuses accountable using one archival repository in Cambodia as a case study.

The primary methodology of this paper is a textual analysis of the Documentation Center of Cambodia's classification scheme, as well as a conceptual analysis using the theoretical framework originally posited by Bowker and Star and further developed by Harris and Duff. These analyses were supplemented by interviews with key participants.

The Documentation Center of Cambodia's classification of Khmer Rouge records by ethnic identity has had a major impact on charging former officials of the regime with genocide in the ongoing human rights tribunal.

As this exploration of the DC‐Cam database shows, archival description can be used as a tool to promote accountability in societies coming to terms with difficult histories.

This paper expands and revises Harris and Duff's definition of liberatory description to include Spivak's concept of strategic essentialism, arguing that archivists’ classification choices have important ethical and legal consequences.