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The study aims to examine availability, coverage of digital preservation policy and the structures put in place by National Information Centres in Nigeria to preserve digital information.

A qualitative research methodology using a case study approach was adopted. Documentary sources, a semi‐structured questionnaire for the focus group, and interviews were the instruments used to collect data. While a homogeneous sampling of five staff in the digitisation/digital preservation unit was adopted for the focus group interview, only one top management staff member from the rank of Assistant Director of each of the selected three National Information Centres was interviewed.

The National Bureau of Statistics and the National Library of Nigeria have digital preservation policies. However, the area of coverage of the available policies is not adequate enough to ensure the long‐term preservation of digital information. Similarly, the study revealed that the lack of institutional support from the National Information Centres studied is one of the challenges in the implementation of the digital preservation policy.

For any National Information Centre to ensure the accessibility and reuse of its digital information, it must have a digital preservation policy, without which the active management of digital information will be very challenging and can result in the loss of vital digital information of significant importance.

There is currently no research work addressing issues on digital preservation policy with a particular focus on Nigeria. This paper therefore highlights shortcomings of the available digital preservation policy and proposes a national digital preservation policy that will chart a road map for effective digital preservation activities in any National Information Centre.

This paper aims to verify the implementation of digital preservation policies at the institutional repositories (IRs) of Brazilian Federal Universities.

The methodology used involved the verification of the information available in the Directory of Open Access Repositories (OpenDOAR) and on the websites of the IRs, to confirm the existence of published digital preservation policies. In this study, a sample of the 26 IRs of Brazilian Federal Universities registered with OpenDOAR, which represents 68 per cent of these repositories, was used.

The main conclusion is that the IRs of these universities do not have any published digital preservation policies, even though some repositories state their intention of preserving digital material in their institutional information policy.

The stakeholders of IRs need to implement a programme to guide their activities to preserve digital materials in the long term. In fact, similar to examples worldwide, this programme should take the form of an institutional commitment outlined in a digital preservation policy. IRs at Brazilian Federal Universities still have a long way to go to guarantee access to digital materials in the long term.

The purpose of this study is to assess the digital preservation policies and plans for long-term digital preservation in selected repositories in South Africa, with a view to develop a digital preservation framework for the preservation of Indigenous knowledge system (IKS) in South Africa.

Through the multiple case study research design, data was obtained from eight respondents in four Indigenous Knowledge Systems Documentation Centers (IKSDCs) in institutions that are part of the National Recordal Systems (NRS) initiative across four provinces in South Africa using in-depth face-to-face interviews. Data collected was also supplemented with the content analysis of several policy documents in South Africa.

The findings reveal that there are no digital preservation policies in place in the institutions, especially long-term digital preservation for IKS. However, some of the institutions are formulating policies that will include the management of IKS collected in the institutions. This study also reveals that digital curation, policy formulation and disaster preparedness plans to some extent are measures said to be in place for the digital preservation of IKS.

This study focuses mainly on the NRS initiative in South Africa. Indigenous Knowledge (IK) related to traditional medicine, traditional plants and food are currently being digitized at the IKSDCs by IK recorders. This study will help in ensuring that the South African Government’s effort and investment in digitizing IKS and making them accessible online is not wasted. This study will help mitigate the risk of damage and alteration over time, either deliberately or in error.

This study fills a gap in the literature on the digitization and digital preservation of IKS from the context of the NRS project in South Africa. Very few studies have been carried out on the digital preservation of IKS in Africa. This study also proposed a framework for the digital preservation of IKS in South Africa.

Digital preservation is a term that is a bit of an enigma to many people both in and out of the digital arena, but it will undoubtedly be important in an increasingly all-digital world. The underlying work relating to digital preservation is essential to the long-term care of digital media, but who is charged with addressing this type of work, and can policy serve to structure and also reflect this complex concept? The main point of interest for this study is to examine existing digital preservation policies at Association of Research Libraries (ARL) institutions and analyze the content of the policies. The purpose will be to determine if these policies are able to provide a robust framework for true digital preservation work at this point in time. First, an introduction is made to provide the structure of the study and background. Next, a literature review is provided, followed by an outline of the methods and results of the study, and finally a conclusion with recommendations for future research.

An analysis of digital preservation policy at ARL institutions is conducted, with recommendations provided for further research.

This study was an attempt to highlight the current state of digital preservation policies, reviewing both the positive elements and the shortcomings of policies at ARL member institutions. The call for policies made for this study resulted in finding that 32 (26 per cent) ARL institutions currently have a digital preservation policy in place, from the institutions that responded (58 per cent response rate). In total, 23/40 institutions without a current policy indicate there is, or will be, work to complete a policy within the coming year (2016-2017). A call can be made at this time for more in-depth research and analysis of the policies for further inquiry. Both effective (University of Houston, University of Florida, York University) and ineffective (Colorado State University, University of Texas, Virginia Tech) digital preservation policies were discovered during the course of the study, with many policies falling somewhere in the middle. Many institutions provided a good template for digital preservation but lacked details for how this work would be addressed and who would be completing such work.

Limited to ARL member institutions at the time of the study (January 2016).

There is currently a gap in analysis and research of digital preservation policies. This is an area of active policy creation for many institutions, and it will likely be a growing area for researchers to examine.

This study aims to assess the status of the digital records preservation practices in the South African public sector at the national department level. It set out to establish to what extent digital preservation policies have been implemented in South Africa’s public sector, to determine the related skills and competency of public sector staff, and to make any necessary recommendations of the basis of the results.

A content review of Southern Africa literature dealing with the preservation of digital records, its importance and related factors over the past 20 years was conducted.

The current state of preservation of South African digital records suggests serious consequences of existing knowledge and training gaps. Addressing those gaps may provide the knowledge needed to support new ways of working. Records management professionals in the South African public sector at the national department level are currently ill-equipped to adequately preserve digital records. This complicates the application of tools offered by the information and communication technologies that have resulted in increased creation of digital records.

The study was limited to only the public sector of South Africa.

The study makes practical implications concerning the policy framework for improving the state of digital preservation in South Africa so as to ensure long-term preservation of digital records. For instance, government departments are recommended to formulate and implement in-house policy frameworks, guidelines and plans that address digital preservation of records.

Sufficient funding and resource allocation ought to be provided to advance electronic records management programmes. In addition, the formulation of proper strategies needed to preserve digital records should incorporate technological tools and media software in the existing operations for the creation, capturing, appraising and preserving of digital records.

This study offers informed recommendations to address the challenges of preserving digital records in South Africa so that future losses may be avoided and allow readers to see changes over the 20-year period.

The purpose of this paper is to suggest an approach to data value considerations that is related to the generalized notion of authenticity and can be applied to the design of preservation policies. There has been considerable progress in the scalable architectures for policy-driven digital collection preservation as well as in modeling preservation costs. However, modeling the value of both digital artifacts and collections seems a more elusive topic that has yet to find a proper methodology and means of expression.

A top-down conceptual analysis was developed and the principles of information technology service management and quality management were applied to the domain of digital preservation. Then, in a bottom-up analysis, the various notions of authenticity in digital preservation projects, reference models and conceptual papers were reviewed.

The top-down and bottom-up analyses have a meeting point, establishing a close relation between the concepts of data authenticity and data value.

The generalized understanding of authenticity can support the design of sensible preservation policies and their application to the formation and long-term maintenance of digital collections.

The purpose of the study is to investigate the digital preservation practices in institutional repositories (IRs) in Africa.

Data were collected from the IRs developed in university libraries in Africa, and it was done in two phases. The phases are website investigation to identify the university libraries in Africa that have developed IR and online questionnaire.

Results from the study showed that the majority of IRs in Africa used DSpace software to manage their digital contents, and more than half of the IRs engage in information migration. The study also revealed that the majority of the responding institutions provide long-term digital preservation in their IR. Interestingly, the majority of the IRs has developed digital preservation policy to guide the implementation of digital preservation for IR contents. Finally, the majority of the respondents indicated that they do not have long-term funding and lack the necessary technical staff with required skills to handle and manage the IR.

Because of language barriers, data were collected from only universities in English speaking countries in Africa.

The findings of this study will make librarians in universities in Africa and other developing countries understand the key issues relating to digital preservation and longevity.

The findings of this study will inform information professionals, librarians in developing countries that are planning to create IRs and provide long-term digital preservation of electronic resources in their institution.

Preservation environments such as repositories need scalable and context-aware preservation planning and monitoring capabilities to ensure continued accessibility of content over time. This article identifies a number of gaps in the systems and mechanisms currently available and presents a new, innovative architecture for scalable decision-making and control in such environments.

The paper illustrates the state of the art in preservation planning and monitoring, highlights the key challenges faced by repositories to provide scalable decision-making and monitoring facilities, and presents the contributions of the SCAPE Planning and Watch suite to provide such capabilities.

The presented architecture makes preservation planning and monitoring context-aware through a semantic representation of key organizational factors, and integrates this with a business intelligence system that collects and reasons upon preservation-relevant information.

The architecture has been implemented in the SCAPE Planning and Watch suite. Integration with repositories and external information sources provide powerful preservation capabilities that can be freely integrated with virtually any repository.

The open nature of the software suite enables stewardship organizations to integrate the components with their own preservation environments and to contribute to the ongoing improvement of the systems.

The paper reports on innovative research and development to provide preservation capabilities. The results enable proactive, continuous preservation management through a context-aware planning and monitoring cycle integrated with operational systems.

The long‐term preservation of digital resources is one of the most important issues facing the library community. In particular, libraries need a preservation strategy for digital objects, since digitization alone provides access but not preservation. The digital library community is also focusing on the problem of designing and implementing long‐term archives or repositories. Digital repository management includes the development and enforcement of policies for tasks such as managing access to collection contents and preserving items in the collection. Comprehensive standards and best practices are currently starting to emerge, and ongoing work has deepened the understanding of the needs and requirements that must be met to carry out effective digital preservation. One of these requirements is the creation and maintenance of metadata in support of the preservation process. This paper would like to share findings from earlier and ongoing work that serve as “groundwork” for the current directions leading to the idea of making metadata a more useful and powerful tool to contribute to the technical solution of digital preservation.

The purpose of this study is to examine the standards, strategies, support and challenges of digital preservation in institutional repositories in academic libraries in Ghana.

The research was qualitative. Data used for analysis were drawn from interviews with respondents selected purposively from eight Ghanaian academic libraries.

A key finding of the study was that although the academic libraries had operational directions for digital preservation activities in the institutional repositories, available standards and practices for ensuring long-term preservation seem to be unsuitable.

Recommendations based on findings included development of comprehensive digital preservation policies to provide mandate and direction to preservation of the libraries digital collections, development of disaster plans, adequate funding, staff development and support from management.

The study has demonstrated the need for academic libraries in Ghana to have and develop good digital preservation standards for sustaining the institutional repositories to help in realizing its benefits.