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Article

Christoph Becker, Luis Faria and Kresimir Duretec

Preservation environments such as repositories need scalable and context-aware preservation planning and monitoring capabilities to ensure continued accessibility of…

Abstract

Purpose

Preservation environments such as repositories need scalable and context-aware preservation planning and monitoring capabilities to ensure continued accessibility of content over time. This article identifies a number of gaps in the systems and mechanisms currently available and presents a new, innovative architecture for scalable decision-making and control in such environments.

Design/methodology/approach

The paper illustrates the state of the art in preservation planning and monitoring, highlights the key challenges faced by repositories to provide scalable decision-making and monitoring facilities, and presents the contributions of the SCAPE Planning and Watch suite to provide such capabilities.

Findings

The presented architecture makes preservation planning and monitoring context-aware through a semantic representation of key organizational factors, and integrates this with a business intelligence system that collects and reasons upon preservation-relevant information.

Research limitations/implications

The architecture has been implemented in the SCAPE Planning and Watch suite. Integration with repositories and external information sources provide powerful preservation capabilities that can be freely integrated with virtually any repository.

Practical implications

The open nature of the software suite enables stewardship organizations to integrate the components with their own preservation environments and to contribute to the ongoing improvement of the systems.

Originality/value

The paper reports on innovative research and development to provide preservation capabilities. The results enable proactive, continuous preservation management through a context-aware planning and monitoring cycle integrated with operational systems.

Details

OCLC Systems & Services: International digital library perspectives, vol. 30 no. 4
Type: Research Article
ISSN: 1065-075X

Keywords

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Article

Ebele N. Anyaoku, Anthonia U. Nwabueze Echedom and Ebikabowei Emmanuel Baro

The purpose of the study is to investigate the digital preservation practices in institutional repositories (IRs) in Africa.

Abstract

Purpose

The purpose of the study is to investigate the digital preservation practices in institutional repositories (IRs) in Africa.

Design/methodology/approach

Data were collected from the IRs developed in university libraries in Africa, and it was done in two phases. The phases are website investigation to identify the university libraries in Africa that have developed IR and online questionnaire.

Findings

Results from the study showed that the majority of IRs in Africa used DSpace software to manage their digital contents, and more than half of the IRs engage in information migration. The study also revealed that the majority of the responding institutions provide long-term digital preservation in their IR. Interestingly, the majority of the IRs has developed digital preservation policy to guide the implementation of digital preservation for IR contents. Finally, the majority of the respondents indicated that they do not have long-term funding and lack the necessary technical staff with required skills to handle and manage the IR.

Research limitations/implications

Because of language barriers, data were collected from only universities in English speaking countries in Africa.

Practical implications

The findings of this study will make librarians in universities in Africa and other developing countries understand the key issues relating to digital preservation and longevity.

Originality/value

The findings of this study will inform information professionals, librarians in developing countries that are planning to create IRs and provide long-term digital preservation of electronic resources in their institution.

Details

Digital Library Perspectives, vol. 35 no. 1
Type: Research Article
ISSN: 2059-5816

Keywords

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Article

Christoph Becker, Luis Faria and Kresimir Duretec

This article aims to evaluate a new architecture for scalable decision-making and control in preservation environments for its ability to address five key goals: scalable…

Abstract

Purpose

This article aims to evaluate a new architecture for scalable decision-making and control in preservation environments for its ability to address five key goals: scalable content profiling; monitoring of compliance, risks and opportunities; efficient creation of trustworthy plans; context awareness; and loosely coupled preservation ecosystems. Scalable decision support and business intelligence capabilities are required to effectively secure content over time.

Design/methodology/approach

We conduct a systematic evaluation of the contributions of the SCAPE Planning and Watch suite to provide effective and scalable decision support capabilities. We discuss the quantitative and qualitative evaluation of advancing the state of art and report on a case study with a national library.

Findings

The system provides substantial capabilities for semi-automated, scalable decision-making and control of preservation functions in repositories. Well-defined interfaces allow a flexible integration with diverse institutional environments. The free and open nature of the tool suite further encourages global take-up in the repository communities.

Research limitations/implications

The article discusses a number of bottlenecks and factors limiting the real-world scalability of preservation environments. This includes data-intensive processing of large volumes of information, automated quality assurance for preservation actions, and the element of human decision-making. We outline open issues and future work.

Practical implications

The open nature of the software suite enables stewardship organizations to integrate the components with their own preservation environments and to contribute to the ongoing improvement of the systems.

Originality/value

The paper reports on innovative research and development to provide preservation capabilities. The results of the assessment demonstrate how the system advances the control of digital preservation operations from ad hoc decision-making to proactive, continuous preservation management, through a context-aware planning and monitoring cycle integrated with operational systems.

Details

OCLC Systems & Services: International digital library perspectives, vol. 31 no. 1
Type: Research Article
ISSN: 1065-075X

Keywords

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Article

Proscovia Svärd

The purpose of the paper is to establish whether Enterprise Content Management (ECM) and Records Continuum Model (RCM) frameworks could be used to mitigate long-term

Abstract

Purpose

The purpose of the paper is to establish whether Enterprise Content Management (ECM) and Records Continuum Model (RCM) frameworks could be used to mitigate long-term preservation challenges.

Design/methodology/approach

Qualitative research was undertaken using two case studies and interviews were conducted with the different categories of the municipal personnel to solicit answers to the research questions. The questions were designed using the lens of the RCM and its four dimensions that cover the creation, capture, organization and pluralization of records and prescribed factors of ECM which include business process management, enterprise architecture, collaboration, system integration, re-purposing of information, change management, knowledge management and the life cycle management of information. Not all the ECM factors are dealt with in this paper: the remainder have been dealt with in the author's earlier works.

Findings

Challenges of long-term preservation of information still persist despite the enormous research that has been generated over the years. The municipalities that were subjects of this research are still grappling with issues of lack of long-term information management policies, enterprise architecture, disparate information systems, collaboration and system integration. This is likely to work against the investments that are being ploughed into e-Government developments should the municipalities fail to espouse strong information and records management regimes. Embracing the ECM prescribed factors and the RCM thinking might mitigate these challenges.

Originality/value

The author's licentiate research proved that there was no discourse between records managers/archivists and ECM proponents. Therefore, the originality of this article lies in the application of the two frameworks of ECM and RCM. The findings confirmed that even within the records management framework the municipalities were addressing factors similar to ECM prescribed factors. Embracing both the RCM model and the ECM prescribed factors might mitigate the challenges of long-term preservation and hence the re-use of information and enhancement of the societal memory.

Details

Records Management Journal, vol. 23 no. 3
Type: Research Article
ISSN: 0956-5698

Keywords

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Article

Vasily Bunakov, Catherine Jones, Brian Matthews and Michael Wilson

The purpose of this paper is to suggest an approach to data value considerations that is related to the generalized notion of authenticity and can be applied to the design…

Abstract

Purpose

The purpose of this paper is to suggest an approach to data value considerations that is related to the generalized notion of authenticity and can be applied to the design of preservation policies. There has been considerable progress in the scalable architectures for policy-driven digital collection preservation as well as in modeling preservation costs. However, modeling the value of both digital artifacts and collections seems a more elusive topic that has yet to find a proper methodology and means of expression.

Design/methodology/approach

A top-down conceptual analysis was developed and the principles of information technology service management and quality management were applied to the domain of digital preservation. Then, in a bottom-up analysis, the various notions of authenticity in digital preservation projects, reference models and conceptual papers were reviewed.

Findings

The top-down and bottom-up analyses have a meeting point, establishing a close relation between the concepts of data authenticity and data value.

Originality/value

The generalized understanding of authenticity can support the design of sensible preservation policies and their application to the formation and long-term maintenance of digital collections.

Details

OCLC Systems & Services: International digital library perspectives, vol. 30 no. 4
Type: Research Article
ISSN: 1065-075X

Keywords

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Article

Beth Oehlerts and Shu Liu

The purpose of this paper is to provide an account of digital archiving and preservation practices and processes successfully implemented at an academic institution.

Abstract

Purpose

The purpose of this paper is to provide an account of digital archiving and preservation practices and processes successfully implemented at an academic institution.

Design/methodology/approach

This case study chronicles the planning and actions taken to identify, select, package, and archive local digital assets for long‐term access and migration. It includes a literature review and offers selected resources as a starting point for other institutions investigating digital preservation tools and practices.

Findings

Digital preservation is a broad, evolving, and important facet of digital asset management, yet often overlooked by library administration and understated in library operations. Collaborative approaches should be considered in implementing digital preservation tools and processes with limited resources.

Practical implications

What is successfully in operation at CSUL may be learned by other institutions. An effective preservation plan and established workflows will give an organization the capability to maximize limited funds and staff time.

Originality/value

The majority of the current literature provides theories, technologies, conceptual models, and large‐scale collaborations, with relatively little describing needs, practices, operations, and experiences at a specific academic library. This paper will contribute to the literature by discussing digital preservation from actual experience, based on the work we perform, the needs we face, and the solutions we reach within our current environment.

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Abstract

Details

Journal of Documentation, vol. 62 no. 6
Type: Research Article
ISSN: 0022-0418

Keywords

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Article

Abstract

Details

Library Hi Tech News, vol. 30 no. 8
Type: Research Article
ISSN: 0741-9058

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Article

Abstract

Details

Library Hi Tech News, vol. 30 no. 7
Type: Research Article
ISSN: 0741-9058

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Article

Helen Hockx‐Yu

To discuss the issues and challenges of digital preservation facing institutional repositories and to illustrate the Joint Information Systems Committee's (JISC) view on…

Abstract

Purpose

To discuss the issues and challenges of digital preservation facing institutional repositories and to illustrate the Joint Information Systems Committee's (JISC) view on institutional repositories and its key initiatives in helping UK institutions address these issues.

Design/methodology/approach

A combination of published work and JISC documents (public facing or internal) were used as reference material.

Findings

Digital preservation is a complex process and there are still many unsolved issues which make it a challenging task for institutional repositories. However, the wide deployment of institutional repositories also provides new opportunities for digital preservation. Much could be done to consider digital preservation from the outset, to involve the authors and to embed digital preservation into repository workflow, which will ease the later preservation tasks.

Research limitations/implications

A number of ongoing JISC‐funded projects are briefly reported which explore different models for the provision of digital preservation services for institutional repositories. These models may be a way forward to tackle collectively the issue of long‐term preservation within the setting of institutional repositories. Depending on the outcomes of the projects, further investigation and implementation could be undertaken to test the models.

Practical implications

This paper will help the reader to gain a better understanding of the issues related to digital preservation in general and how JISC's work has helped to tackle these issues.

Originality/value

This paper clearly states JISC's view on, and future plan for, digital repositories. This is of value to the UK educational community as JISC works on its behalf and responds to its needs.

Details

Program, vol. 40 no. 3
Type: Research Article
ISSN: 0033-0337

Keywords

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