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Conventional approaches to digital preservation posit that archives should define a Designated Community, or future user group, for whom they preserve digital information. Archivists can then use their knowledge of these users as a reference to help them deliver digital information that is intelligible and usable. However, this approach is challenging for archives with mandates to serve wide and diverse audiences; these archives risk undermining their efforts by focusing on the interests of a narrow user group.

A unique approach to this challenge was developed in the context of a project to build a digital preservation program at the Ontario Jewish Archives (OJA). It draws from previous research on this topic and is based on a combination of practical and theoretical considerations.

The approach described here replaces the reference of a Designated Community with three core components: a re-articulation of the Open Archival Information System (OAIS) mandatory responsibilities; the identification of three distinct tiers of access for digital records; and the implementation of an access portal that allows digital records to be accessed and rendered online. Together with supplemental shifts in reference points, they provide an alternative to the concept of a Designated Community in the determination of preservation requirements, the identification of significant properties, the creation of Representation Information and in the evaluation of success.

This article contributes a novel approach to the ongoing conversation about the Designated Community in digital preservation, its application and its limitations in an archival context.

In Taiwan, particularly in rural settlements, the temple serves as the religious and social centre. In the past 30 years, as Taiwan experienced rapid economic growth, modernizing temple architecture was something worshipers viewed as the newest and best offering. Many old temples were demolished entirely or in parts to build larger temples using modern materials and construction methods.

In the early 1990s, finding the old temple too small to fulfil the large number of worshipers from outside the community, the Chen-An Temple Association proposed to raise funds for a new temple. It commissioned a Japanese architecture firm, well known for several public projects in I-Lan, to design the new temple. The design partially preserved the old temple building, integrating it into the landscape design of the new temple. At the time, the central government cultural bureau was promoting the preservation of community historic spaces, and at first had agreed to give funding. However, after reviewing, funding was refused because the jurors had failed to see community involvement in the design.

It was under these circumstances that the Er-Jie community invited our organization to work with them, in hope that by bringing in a new perspective, the original scheme could be altered to satisfy government funding. Through a nine month participation process, the community realized that what meant the most to them about the old temple was the public square defined by the temple building, the large canopy of the Banyan trees, and the social activities that took place there. After much deliberation and numerous design workshops with the architects of the new temple, the resulting design preserved the entire old temple building by moving it to an unused space across from its current location; and to recreate the character of the temple square through attention to design elements.

Our work in Er-Jie demonstrated that although language is a vital part of preservation efforts, most community members do not have a grasp of the planning and design language, including words, drawings, body language, and actions. Not having adequate language ability leads to misunderstanding, prevents one’s voice from being heard, and creates obstacles in dialogue. In retrospect, the lack of a common language was the cause of many of the difficulties and issues we confronted during the project.

There were five key players in the project -the government, the Chen-An Temple Association, the community, the architects, and us. The participation process was about encouraging a common language. Through the process, we observed a rise in the community’s confidence, as they were increasingly able to share their thoughts with and define their values to the others involved.

Accordingly, we were able to draw from the community that the temple square was what they valued most. The end product of the preservation effort is more than a conserved temple building. The revitalization effort also preserved the meaning the public square holds for the community. For the community, temple preservation is about public space because of the cultural and historical attachments the local residents have to that space. Revitalization is about providing the opportunity for the community to redefine the role of the building given the community’s current needs.

The success of the conservation effort can be measured by the effect the process has on the community. Following the preservation of the Chen-An Temple, the community led the restoration of a waterway that runs through their community. As the community became more comfortable with the language of participation, preservation, space, and design, there emerges a preservation and environmental design consciousness in the community.

The purpose of this paper is to point out the commonalities of research in digital libraries and digital preservation with regard to the issues of users and context of information.

The paper's approach is a review of selected literature and reports of research projects focusing particularly on digital preservation research.

It is noted that just like the digital library community the digital preservation research community is also confronted with the challenges of capturing, storing and making use of the information related to users and context.

The paper points out some current research in digital preservation that aims to handle the users and context information for building future digital preservation systems. It highlights some major challenges in these areas.

The paper reports on the state of the art research in digital preservation.

The purpose of this paper is to understand the emergence of digital reformatting as a technique for preserving information within the cultural heritage preservation community by reviewing historical trends in modern preservation research.

This paper analyzes secondary sources, reviews and historical texts to identify trends in the intellectual and technological histories of preservation research, beginning with the first applications of the scientific method to combating book decay in the early nineteenth to the emergence of digitization techniques in the late twentieth and early twenty-first centuries.

This paper identifies five major historical periods in the development of preservation knowledge: the early experimental era; era of microfilm experimentation; era of professionalization; era of digital library research; and the era of digital reformatting and mass digitization; and identifies three major trends in its development: empirical inquiry, standardization and centralization.

Findings reflect broad trends in the field of preservation, primarily in a United States context and are limited to the modern era of preservation research.

This paper's broad historical overview provides a reference for preservation professionals and students in library science or archives programs. Identifying historical trends enables practitioners to critically examine their own preservation techniques and make better decisions when adopting and using new preservation technologies.

This paper provides a unique perspective on the history of preservation knowledge that synthesizes existing historical research in order to identify periods and trends that enable a clearer understanding of digital reformatting in its historical emergence.

The Birmingham Black Radio Museum (BBRM) is a community museum and archives located in Birmingham, Alabama (USA) dedicated to preserving and presenting the history of Black radio. The BBRM fulfills this mission through educational programming, providing access to physical and digital materials and supporting emerging curatorial professionals. Through a reflective analysis of the BBRM, the authors discuss the relationship between preservation, public programming and professional outreach, the partnerships that enable these functions and how conceptions of community responsibility have informed the organization’s management strategy. The BBRM provides a context for isolating the factors which inform the emergence of community memory institutions, the challenges associated with managing decentralized information environments and considers how mentorship can operate as a form of capacity building. An examination of the BBRM provides a view of one institution’s approach to engaging community partners and audiences in achieving its primary goal of documentary preservation.

This analysis is informed by historical, case study and autoethnographic methods. Emphasis is placed on examining BBRM’s historical origins, primary functions and community mandates. Specific attention is given to examining operations, resources and strategies. Commentary and discussion are grounded by the professional experiences of BBRM staff and collaborators.

The operations of the BBRM, and the experiences reported by BBRM staff, are similar to those documented by findings in the community archives and museums literatures. Community mandates and institutional identify have strongly informed the BBRM’s mandates, strategies for engaging the public and establishment of strategic partnerships.

This reflective analysis documents the operations of one specific community memory institution. Though the experiences documented in this paper are common to many community archives and museums, this study contributes an additional data point, further contributing to the body of evidence necessary to support a more nuanced understanding of the role and function of community memory institutions and their management.

Preservation environments such as repositories need scalable and context-aware preservation planning and monitoring capabilities to ensure continued accessibility of content over time. This article identifies a number of gaps in the systems and mechanisms currently available and presents a new, innovative architecture for scalable decision-making and control in such environments.

The paper illustrates the state of the art in preservation planning and monitoring, highlights the key challenges faced by repositories to provide scalable decision-making and monitoring facilities, and presents the contributions of the SCAPE Planning and Watch suite to provide such capabilities.

The presented architecture makes preservation planning and monitoring context-aware through a semantic representation of key organizational factors, and integrates this with a business intelligence system that collects and reasons upon preservation-relevant information.

The architecture has been implemented in the SCAPE Planning and Watch suite. Integration with repositories and external information sources provide powerful preservation capabilities that can be freely integrated with virtually any repository.

The open nature of the software suite enables stewardship organizations to integrate the components with their own preservation environments and to contribute to the ongoing improvement of the systems.

The paper reports on innovative research and development to provide preservation capabilities. The results enable proactive, continuous preservation management through a context-aware planning and monitoring cycle integrated with operational systems.

This article aims to evaluate a new architecture for scalable decision-making and control in preservation environments for its ability to address five key goals: scalable content profiling; monitoring of compliance, risks and opportunities; efficient creation of trustworthy plans; context awareness; and loosely coupled preservation ecosystems. Scalable decision support and business intelligence capabilities are required to effectively secure content over time.

We conduct a systematic evaluation of the contributions of the SCAPE Planning and Watch suite to provide effective and scalable decision support capabilities. We discuss the quantitative and qualitative evaluation of advancing the state of art and report on a case study with a national library.

The system provides substantial capabilities for semi-automated, scalable decision-making and control of preservation functions in repositories. Well-defined interfaces allow a flexible integration with diverse institutional environments. The free and open nature of the tool suite further encourages global take-up in the repository communities.

The article discusses a number of bottlenecks and factors limiting the real-world scalability of preservation environments. This includes data-intensive processing of large volumes of information, automated quality assurance for preservation actions, and the element of human decision-making. We outline open issues and future work.

The open nature of the software suite enables stewardship organizations to integrate the components with their own preservation environments and to contribute to the ongoing improvement of the systems.

The paper reports on innovative research and development to provide preservation capabilities. The results of the assessment demonstrate how the system advances the control of digital preservation operations from ad hoc decision-making to proactive, continuous preservation management, through a context-aware planning and monitoring cycle integrated with operational systems.

RLG is a not-for-profit international alliance of about 160 members, including universities and colleges, national and public research libraries, archives, historical societies, museums, and independent research collections devoted to improving access to information that supports research and learning. Founded in 1974 as the Research Libraries Group by four visionary library directors from Columbia, Harvard and Yale universities and the New York Public Library, the consortium formed to allow research institutions to tackle tough challenges via collaborative action. Key issues were managing the transition from locally self-sufficient and independently comprehensive collections to a system of interdependencies that would preserve and enhance the capacity for research in all fields of knowledge and improving the ability to locate and retrieve relevant research resources (RLG, 1986). At its inception, four activity areas were identified for collaborative action: cooperative bibliographic control and access; effective mechanisms for sharing information and resources among member institutions; expanded and coordinated collection development efforts; and preservation of the collections, either in the original or surrogate format.

The purpose of this case study is to demonstrate how cultural memory organizations in Indiana used Library Services Technology Act grant funding as seed money to form a collaborative group to attain an affordable and sustainable digital preservation solution.

This case study relates how concern for digital content created across Indiana by an array of cultural memory organizations led to a multi-year quest to establish a community-based, cost-effective, open-source digital preservation solution to address a common problem.

Interest in a collaborative community-based digital preservation solution, especially among small- and mid-sized under-resourced organizations, exists across the spectrum of Indiana cultural heritage institutions, but education and commitment are key to the success of a statewide solution.

While focusing on cultural memory organizations in Indiana, the case study also provides information about the process of establishing a digital preservation collaborative to leverage resources to provide a cost-effective and sustainable long-term solution, particularly for small- to mid-sized institutions.

The purpose of this study to investigate the relationships between South Africa (SA) universities and universities surrounding communities (USC) for preserving community histories and serve the universities’ mandate to support their local communities and support universities’ teaching and scholarship.

The study used a multiple case study approach through interviews. The population of the study comprised representatives from selected universities and their USC.

The findings revealed a lack of effective relationships between universities and USC to preserve communities’ histories. Hence, the communities’ archives are tools for teaching and scholarship. Relations between universities and USC are to be built on trust. Accountability and transparency are to be considered by both parties.

The research is limited to selected SA universities, namely, University of Venda, Witwatersrand, Johannesburg, Pretoria and SA and USC. The findings are applicable to all SA universities and USC.

The relationship between universities and USC has a practical impact on the National archives of South Africa (NARSSA) to collect communities archives because it is in conflict with the mandate of NARSSA. The National Archives’ Act 43 of 1996 obliged NARSSA to collect and preserve communities’ archives on behalf of societies.

Lack of universities and USC can lead to the loss of communities histories or archives.

This paper appears to be the first to research the relationship between SA universities and USC.