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1 – 10 of over 2000
Article
Publication date: 4 September 2009

Adolfo G. Prieto

Digital repositories offer a great benefit to people in a variety of settings, especially since an ever‐increasing amount of information is being gathered, transmitted…

1700

Abstract

Purpose

Digital repositories offer a great benefit to people in a variety of settings, especially since an ever‐increasing amount of information is being gathered, transmitted, and preserved through various technologies. The purpose of this paper is to underscore trust as a critical element in the infrastructure of digital repositories and to look more closely at trusted digital repositories from the perspective of the user communities for which they are designed.

Design/methodology/approach

The paper looks to the literature in reviewing the concept of trust and its role in an online environment. Attention is then paid to trusted digital repositories, with close examination of the user communities’ perceptions of trust and the impact of these perceptions. Special attention is given to users within the academic community.

Findings

While digital repositories may be trustworthy because of adherence to technological standards, accepted practices, and mechanisms for authenticating the authorship and accuracy of their content, it is ultimately their respective stakeholders – both those who deposit and use content – whose perceptions play a central role in ensuring a digital repository's trustworthiness.

Research limitations/implications

A future empirical study would be beneficial in order to measure perceptions of trust as contributing factors to the trustworthiness of digital repositories.

Practical implications

This paper provides a useful resource for persons wishing to review the topic of trusted digital repositories or increase their awareness in this area.

Originality/value

This paper offers a focused look at various levels of trust as they relate to the dissemination of scholarly communication in the academic world, particularly through institutional repositories.

Details

Library Review, vol. 58 no. 8
Type: Research Article
ISSN: 0024-2535

Keywords

Article
Publication date: 16 June 2021

Tolulope Balogun and Trywell Kalusopa

The purpose of this study is to assess the digital preservation policies and plans for long-term digital preservation in selected repositories in South Africa, with a view…

Abstract

Purpose

The purpose of this study is to assess the digital preservation policies and plans for long-term digital preservation in selected repositories in South Africa, with a view to develop a digital preservation framework for the preservation of Indigenous knowledge system (IKS) in South Africa.

Design/methodology/approach

Through the multiple case study research design, data was obtained from eight respondents in four Indigenous Knowledge Systems Documentation Centers (IKSDCs) in institutions that are part of the National Recordal Systems (NRS) initiative across four provinces in South Africa using in-depth face-to-face interviews. Data collected was also supplemented with the content analysis of several policy documents in South Africa.

Findings

The findings reveal that there are no digital preservation policies in place in the institutions, especially long-term digital preservation for IKS. However, some of the institutions are formulating policies that will include the management of IKS collected in the institutions. This study also reveals that digital curation, policy formulation and disaster preparedness plans to some extent are measures said to be in place for the digital preservation of IKS.

Research limitations/implications

This study focuses mainly on the NRS initiative in South Africa. Indigenous Knowledge (IK) related to traditional medicine, traditional plants and food are currently being digitized at the IKSDCs by IK recorders. This study will help in ensuring that the South African Government’s effort and investment in digitizing IKS and making them accessible online is not wasted. This study will help mitigate the risk of damage and alteration over time, either deliberately or in error.

Originality/value

This study fills a gap in the literature on the digitization and digital preservation of IKS from the context of the NRS project in South Africa. Very few studies have been carried out on the digital preservation of IKS in Africa. This study also proposed a framework for the digital preservation of IKS in South Africa.

Details

Records Management Journal, vol. 31 no. 2
Type: Research Article
ISSN: 0956-5698

Keywords

Article
Publication date: 1 October 2006

Susanne Dobratz and Frank Scholze

Purpose – The purpose of this article is to provide an overview on certification of institutional repositories as a means to support open access in Germany and a…

943

Abstract

Purpose – The purpose of this article is to provide an overview on certification of institutional repositories as a means to support open access in Germany and a description of the DINI Certificate 2006 developed by DINI, the German Initiative for Networked Information. Design/methodology/approach – The “DINI certificate for document and publication repositories” shows potential users and authors of digital documents that a certain level of quality in operating the repository is guaranteed and that this distinguishes it from common institutional web servers. The certificate can also be used as an instrument to support open access. FindingsRepository certification will not be the main factor in achieving open access to academic information globally, but it can support the spread of institutional repositories and enhance visibility of the “institutional repository”‐service. Research limitations/implications – The DINI Certificate as a “soft” certificate aims towards interoperability of digital repositories, the coaching idea prevails. It does not provide an exhaustive auditing tool for trusted digital long‐term preservation archives. Practical implications – The “DINI certificate for document and publication repositories” pushed the development of institutional repositories in Germany according to certain organisational and technical standards and contributes to the interoperability amongst digital repositories worldwide. Originality/value – This paper describes a unique approach that has been implemented in Germany and could be transferred to other countries and communities.

Details

Library Hi Tech, vol. 24 no. 4
Type: Research Article
ISSN: 0737-8831

Keywords

Article
Publication date: 1 July 2006

Helen Hockx‐Yu

To discuss the issues and challenges of digital preservation facing institutional repositories and to illustrate the Joint Information Systems Committee's (JISC) view on…

5643

Abstract

Purpose

To discuss the issues and challenges of digital preservation facing institutional repositories and to illustrate the Joint Information Systems Committee's (JISC) view on institutional repositories and its key initiatives in helping UK institutions address these issues.

Design/methodology/approach

A combination of published work and JISC documents (public facing or internal) were used as reference material.

Findings

Digital preservation is a complex process and there are still many unsolved issues which make it a challenging task for institutional repositories. However, the wide deployment of institutional repositories also provides new opportunities for digital preservation. Much could be done to consider digital preservation from the outset, to involve the authors and to embed digital preservation into repository workflow, which will ease the later preservation tasks.

Research limitations/implications

A number of ongoing JISC‐funded projects are briefly reported which explore different models for the provision of digital preservation services for institutional repositories. These models may be a way forward to tackle collectively the issue of long‐term preservation within the setting of institutional repositories. Depending on the outcomes of the projects, further investigation and implementation could be undertaken to test the models.

Practical implications

This paper will help the reader to gain a better understanding of the issues related to digital preservation in general and how JISC's work has helped to tackle these issues.

Originality/value

This paper clearly states JISC's view on, and future plan for, digital repositories. This is of value to the UK educational community as JISC works on its behalf and responds to its needs.

Details

Program, vol. 40 no. 3
Type: Research Article
ISSN: 0033-0337

Keywords

Article
Publication date: 11 November 2014

Olav Hagen Sataslaatten

This article aims to analyze the relationship between the Norwegian Noark Standard and the concepts of Open Government and Freedom of Information (FOI). Noark is the…

Abstract

Purpose

This article aims to analyze the relationship between the Norwegian Noark Standard and the concepts of Open Government and Freedom of Information (FOI). Noark is the Norwegian model requirements for Electronic Documents and Records Management Systems (EDRMS). It was introduced in 1984, making it not only the world’s first model requirement for EDRMS but also, through the introduction of versions from Noark 1 to the present Noark 5, internationally the model requirement with the longest continuation of implementation.

Design/methodology/approach

To better understand the technical outline and functionality of the Noark Model requirements, it is necessary to see the connection to the wider framework of the Norwegian governance legislation and its FOI Act (Norway, Freedom of Information Act, 2006) on the right of access to documents held by the public administration and public undertakings. FOI is the foundation on which the Norwegian Open Government platform (OEP) rests, as it aims to increase openness and transparency in the Norwegian society. Being one of the first national initiatives to incorporate in a single platform an up-to-date nationwide registry of metadata deriving from the EDRMS of the governmental sector, OEP is a model which could have relevance in open government settings also outside of Norway.

Findings

Non-fixity and randomness in the registering of metadata decrease the possibility of systematic search and systematic retrieval, since search within records presumably requires a combination of two or more sets of metadata. Context is a crucial component in information retrieval from records, and no records contain only one metadata element. With few exceptions, a record relates to another record, and the relation between the two of them is in itself a set of metadata. If the metadata relating the two records does not follow a standardized format, retrieval possibilities will remain random. The unpredictability following inadequate search results will decrease the credibility and the trust factor which should lie imminent within the information system. The absence of adequate search results will lead to an immediate decrease in the public’s perception of the system being valid or relevant as a trusted source of information. If metadata within a governmental agency is known to be subject to non-authorised alterations, deletion on changes, trust in the authenticity and integrity of the information provided from the agency will decrease significantly. This subsequently decreases predictability in the retrieval of information within the EDRMS. The parameters securing non-alteration of metadata once locked in the Noark-compliant EDRMS, may be measured against the absence of the same in any system being compared.

Originality/value

An adequate analysis describing the principles of trust embedded in the weekly or daily dissemination of metadata from the Noark databases to the OEP somehow has to explain certain parameters. These parameters within the Noark requirements eliminate the possibility of unauthorised deletion, alteration or manipulation of metadata and documents in the databases of the governmental organisations. The combination of parameters also creates context. The metadata transferred from the Noark systems to the OEP platform may never have been stored within a trusted digital repository. Transfer to the OEP happens weekly, whilst transfer to the repository of The National Archives is performed far less seldom – perhaps every tenth year. The contents of the Noark-based systems are not stored in trusted digital repositories in the governmental agencies, but remain part of the ordinary grid of servers and databases.

Details

Records Management Journal, vol. 24 no. 3
Type: Research Article
ISSN: 0956-5698

Keywords

Article
Publication date: 21 November 2016

Kofi Koranteng Adu and Patrick Ngulube

The purpose of this paper is to examine digital preservation of e-government in Ghana under the research question: what are the current digital preservation strategies…

1162

Abstract

Purpose

The purpose of this paper is to examine digital preservation of e-government in Ghana under the research question: what are the current digital preservation strategies being deployed across the ministries and agencies in Ghana?

Design/methodology/approach

Guided by a conceptual framework, underpinned by a quantitative approach, the paper uses the survey approach, to address the digital preservation strategies deployed across public sector organisations in Ghana. It underscores the link between the conceptual framework and the literature to analyse the various digital preservation strategies.

Findings

Backup strategy, migration, metadata and trusted repositories were noted as the most widely implemented preservation strategies across the ministries and agencies. On the other hand, cloud computing, refreshing and emulation were the least implemented strategies used to address the digital preservation challenges.

Research limitations/implications

The paper adds to the existing conceptual underpinnings that have dominated the debate about data management, archival storage, preservation strategies, challenges and best practices of digital preservation of e-government.

Originality/value

This study draws its originality from the evidence of studies on digital preservation in Ghana as most studies have rather focussed on the preservation of documentary heritage, preservation and security of microfilms, preservation practices in the public records (Akussah, 2002; Ampofo, 2009; Festus, 2010). The emergence of this study addresses the knowledge gap in the preservation of digital records in a country where little attention has been accorded to digital preservation. The study also feeds into Ghana’s vision 2020 and the information communication technology policy document of the ministry of communication which aims at ensuring that Ghanaians have access to information and communication technology products and services.

Details

Library Hi Tech, vol. 34 no. 4
Type: Research Article
ISSN: 0737-8831

Keywords

Article
Publication date: 1 April 2013

Mitja Dečman and Mirko Vintar

Based on a three‐level digital preservation framework, the purpose of this paper is to suggest a solution for long‐term digital preservation for the public administration…

2894

Abstract

Purpose

Based on a three‐level digital preservation framework, the purpose of this paper is to suggest a solution for long‐term digital preservation for the public administration sector, in the form of a centralised intermediate repository, on the basis of the concept of cloud computing.

Design/methodology/approach

By means of a thorough review of the literature in this area and an analysis of the current state of the art, the paper investigates a three‐level digital preservation framework with a focus on the public sector. It cross‐links this framework with the cloud computing concept, in order to propose an appropriate solution.

Findings

The mapping of six factors of digital preservation to three levels of digital preservation shows that using appropriate steps supported by suitable strategies and policies enables the public administration sector to take advantage of modern information technology and solve the demanding and critical problem of digital preservation.

Practical implications

The paper suggests an organisational and technological solution in the form of a centralised digital preservation repository within a cloud computing framework, to aid both organisations of the public sector which deal with active life cycle document phases and archives and libraries which deal with passive phases of documents and records.

Originality/value

The paper addresses the difficulties of digital preservation implementation in the public administration sector. The findings indicate that while developing and implementing digital preservation, the public administration sector should formulate common policies and solutions based on the suggested results of this paper and, in doing so, maximise the benefits of current technologies.

Article
Publication date: 1 March 2004

Dawn Lawson and Phyllis B. Spies

Describes the background, design and working of a set of tools to catalogue and ingest (import) objects into a digital archive. The toolset had their origin in a…

1165

Abstract

Describes the background, design and working of a set of tools to catalogue and ingest (import) objects into a digital archive. The toolset had their origin in a collaboration between OCLC and RLG to define the characteristics of a trusted digital repository. The working of the tools is outlined. Their usage by the Connecticut State Library is discussed.

Details

VINE, vol. 34 no. 1
Type: Research Article
ISSN: 0305-5728

Keywords

Article
Publication date: 18 July 2016

Victoria Louise Lemieux

The purpose of this paper is to explore the value of Blockchain technology as a solution to creating and preserving trustworthy digital records, presenting some of the…

23479

Abstract

Purpose

The purpose of this paper is to explore the value of Blockchain technology as a solution to creating and preserving trustworthy digital records, presenting some of the limitations, risks and opportunities of the approach.

Design/methodology/approach

The methodological approach involves using the requirements embedded in records management and digital preservation standards, specifically ISO 15,489, ARMA’s Generally Accepted Recordkeeping Principles, ISO 14,721 and ISO 16,363, as a general evaluative framework for a risk-based assessment of a specific proposed implementation of Blockchain technology for a land registry system in a developing country.

Findings

The results of the analysis suggest that Blockchain technology can be used to address issues associated with information integrity in the present and near term, assuming proper security architecture and infrastructure management controls. It does not, however, guarantee reliability of information in the first place, and would have several limitations as a long-term solution for maintaining trustworthy digital records.

Originality/value

This paper contributes an original analysis of the application of Blockchain technology for recordkeeping.

Details

Records Management Journal, vol. 26 no. 2
Type: Research Article
ISSN: 0956-5698

Keywords

Article
Publication date: 4 February 2014

Carly C. Dearborn, Amy J. Barton and Neal A. Harmeyer

The purpose of this case study is to discuss the creation of robust preservation functionality within PURR. The study seeks to discuss the customization of the HUBzero…

Abstract

Purpose

The purpose of this case study is to discuss the creation of robust preservation functionality within PURR. The study seeks to discuss the customization of the HUBzero platform, composition of digital preservation policies, and the creation of a novel, machine-actionable metadata model for PURR's unique digital content. Additionally, the study will trace the implementation of the Open Archival Information System (OAIS) model and track PURR's progress towards Trustworthy Digital Repository certification.

Design/methodology/approach

This case study discusses the use of the Center for Research Libraries Trusted Repository Audit Checklist (TRAC) certification process and ISO 16363 as a rubric to build an OAIS institutional repository for the publication, preservation, and description of unique datasets.

Findings

ISO 16363 continues to serve as a rubric, barometer and set of goals for PURR as development continues. To become a trustworthy repository, the PURR project team has consistently worked to build a robust, secure, and long-term home for collaborative research. In order to fulfill its mandate, the project team constructed policies, strategies, and activities designed to guide a systematic digital preservation environment. PURR expects to undertake the full ISO 16363 audit process at a future date in expectation of being certified as a Trustworthy Digital Repository. Through its efforts in digital preservation, the Purdue University Research Repository expects to better serve Purdue researchers, their collaborators, and move scholarly research efforts forward world-wide.

Originality/value

PURR is a customized instance of HUBzero®, an open source software platform that supports scientific discovery, learning, and collaboration. HUBzero was a research project funded by the United States National Science Foundation (NSF) and is a product of the Network for Computation Nanotechnology (NCN), a multi-university initiative of eight member institutions. PURR is only one instance of a HUBzero's customization; versions have been implemented in many disciplines nation-wide. PURR maintains the core functionality of HUBzero, but has been modified to publish datasets and to support their preservation. Long-term access to published data are an essential component of PURR services and Purdue University Libraries' mission. Preservation in PURR is not only vital to the Purdue University research community, but to the larger digital preservation issues surrounding dynamic datasets and their long-term usability.

Details

OCLC Systems & Services, vol. 30 no. 1
Type: Research Article
ISSN: 1065-075X

Keywords

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