Matrix: a double functional business classification scheme

Abstract

Purpose

This paper aims to present the Business Classification Scheme used by the Directorate General Environment of the European Commission.

Design/methodology/approach

The classification was developed following the functional methodology commonly recommended by existing records management guidelines and standards.

Findings

The outcome of the analysis is a double classification system that has been represented in a table. At the end level, the classes of both classifications coincide to define the same individual transactions. One of the classifications defines them as sub‐types of business activities and the other as the subjects or field of application of business operations.

Practical implications

The scheme reflects the different points of view that horizontal and line units have over the same groups of documents. In this sense, it facilitates document sharing and collaboration. It also promotes the organisation of records into similar types of files and, in so doing, facilitates management operations.

Originality/value

The table format gives visibility to the relations between transversal processes and business areas that constitute the activities of an organisation. These cannot be represented in a linear classification.

Citation

José del Olmo, M. (2006), "Matrix: a double functional business classification scheme", Records Management Journal, Vol. 16 No. 3, pp. 159-168. https://doi.org/10.1108/09565690610713200