Effectiveness of human resource records management strategies at a university in Ghana
Global Knowledge, Memory and Communication
ISSN: 2514-9342
Article publication date: 25 October 2021
Issue publication date: 5 December 2022
Abstract
Purpose
Human resource records are very important in the successful management of organisations. Despite their importance, they are ignored in records management studies. This study aims to bring to the limelight human resource records management issues that are overlooked despite the numerous studies on records management by examining the effectiveness of human resource records management strategies at a university in Ghana.
Design/methodology/approach
A descriptive survey was used in this study. A combination of census and simple random sampling was used to administer questionnaires to administrators who handle master or working personal files regularly. Data of 228 respondents was processed using SPSS and analysed in frequencies, percentages, mean and standard deviation.
Findings
This study revealed that while most vital documents were found on staff personal files, some documents like medical reports, passport pictures and birth certificates were somewhat unavailable. It was also found that the University had no human resource records policy in its corporate strategic thrust, which is a barrier to effective human resource records management, but the records creation strategies were effective. However, regarding the maintenance, and retention and disposition of human resource records, the strategies were ineffective. Overall, the findings fell short of the ISO 15489 framework for managing records.
Originality/value
This study seeks to bring to the fore human resource records management issues that seem to be overlooked despite the numerous studies on records management.
Keywords
Acknowledgements
The authors acknowledge the support provided by Dr Simon Aheto and Ms Lucy Amoah Abedu towards the preparation of this article.
Citation
Adom-Nyankey, K. and Andoh, R.P.K. (2022), "Effectiveness of human resource records management strategies at a university in Ghana", Global Knowledge, Memory and Communication, Vol. 71 No. 8/9, pp. 972-985. https://doi.org/10.1108/GKMC-04-2021-0059
Publisher
:Emerald Publishing Limited
Copyright © 2021, Emerald Publishing Limited