An archival/records management perspective on PDF/A

Abstract

Purpose

This article sets out to explain the purpose of PDF/A, how it addresses archival and records management concerns, how PDF/A was designed to have “desirable properties of a long‐term preservation format”, and the future of PDF/A.

Design/methodology/approach

The contents of this article are based on the author's knowledge and experience of the subject.

Findings

It is emphasized that PDF/A must be implemented in conjunction with policies and procedures, including quality assurance procedures to ensure acceptable replication of source material.

Originality/value

This article will be of interest to anyone working with PDF files. Work has already begun on PDF/A Part 2 which will be based on PDF 1.6. Application notes and a listing of frequently asked questions will be made publicly available to assist developers of PDF/A applications to better understand the requirements of the file format and provide implementation guidance.

Citation

Sullivan, S.J. (2006), "An archival/records management perspective on PDF/A", Records Management Journal, Vol. 16 No. 1, pp. 51-56. https://doi.org/10.1108/09565690610654783