Search results

This paper aims to discuss how the originality, authenticity, reliability and genuineness of legal records found at the National Archives of Zimbabwe (NAZ) are maintained. Provenance issues and their implications in diplomatics are also discussed. It notes that the status quo at the NAZ favours the diplomatic archiving of paper records, while electronic records are neglected.

The paper uses a qualitative research approach. The data will mainly be collected using document analysis augmented by observations from the NAZ. Literature in regard to the Court Legal system of Zimbabwe will be reviewed and this even includes newspaper articles. Academic research papers on the archiving of electronic records in the less developed nations and developed nations will be reviewed also.

The qualitative research approach revealed that the electronic national heritage of Zimbabwe is being lost mainly due to the archaic legislation which is silent on the management of electronic records. The results show again the violation of the sanctity of provenance principles in some selected cases. It was also found that the government is now producing both paper and electronic records, but the National Archives is only archiving paper records, the result of this being the incompleteness of records, thereby negatively affecting their diplomatics.

Whereas a lot has been published about the management of electronic records in the developing world, this paper does not try to duplicate that but tries to bring a new dimension into this by showing how the diplomatics of these records is affected.

This article seeks to answer one basic question: “Are archival institutions in the Eastern and Southern African region developing, stagnating or receding backwards?”

This article reviews the state of archives and records management in the Eastern and Southern African region. It argues that many archival services in the region have gone through a period of retardation and are in dire need of revitalization.

The article indicates that the challenges of managing electronic records are enormous and that unless measures are taken the region stands to lose much of its valuable historical and cultural heritage.

The article suggests various ways of revitalizing archival services in the Eastern and Southern African region.

The purpose of this study was to investigate the adoption and use of electronic document and records management system (EDRMS) in the public service in Namibia and Zimbabwe with the aim of establishing barriers and enablers, and best practices which each country could adopt from the other.

This multi-case study was informed by an interpretivist paradigm. Qualitative in nature, the study applied face-to-face interviews as the data collection method, supplemented by documents analysis. The study population was Namibia and Zimbabwe’s public sectors with units of analysis, being the governments’ ministries, offices and agencies which have implemented EDRMS.

The paper provides the state of EDRMS implementation in Namibia and Zimbabwe. It establishes how the two countries have implemented EDRMS and factors that have contributed to the success/failure of the implementation in both countries.

The paper is a response to the need for further research studies on the implementation of EDRMS in various countries.

This paper aims to establish public departments’ compliance with National Archives of Zimbabwe (NAZ)’s records survey recommendations as well as to find out reasons for compliance and non-compliance.

This quantitative research used a survey research design and collected data using questionnaires, which were triangulated by document reviews and personal observation. A census approach was used where all 15 public departments upon which post-records survey inspections were conducted by Gweru Records Centre in the Midlands Province in 2016 were involved in the study.

The study revealed that many public departments in Zimbabwe disregarded records survey recommendations given by NAZ after records surveys. This was despite the fact that NAZ was armed with the National Archives of Zimbabwe Act (1986) which in principle is supposed to induce compliance by client departments. As a result, the records management situation in public departments has not improved much, and in some cases, it has become worse.

A lot has been published about records surveys in Zimbabwe, for example, by Chaterera (2008, 2013), Dewah (2010), Karimanzira and Mutsagondo (2015), Maboreke (2007) and Mutsagondo (2012). These studies have shown the importance of records surveys. However, none of them has evaluated the effectiveness of records surveys by examining the degree of compliance to records survey recommendations by public departments. This study thus scores a first in this regard. The study will enable NAZ to make a cost-benefit analysis of records surveys as well as to use results of this study to effect necessary operational, tactical and strategic decisions as regards the exercise.

This article gives an overview of education and training of records managers in anglophone Africa and then focuses on standards for training of archivist and records managers. Using South Africa’s National Qualifications Framework and the South African Qualifications Authority guidelines, a training model that can be used elsewhere in Africa with some adjustments is suggested. The article recognises that there can be no one set of universally standard desirable outcomes for all educational institutions, as the outcomes must depend on the institution’s nature and mission. Whilst the teaching and learning processes may differ between countries, there should be a substantial commonality in the outcomes achieved. Thus it would be possible to have generic processes of assessment and accreditation. Adherence to standards is key to the generic process of accreditation and professional mobility.

This paper aims to analyse the current Southern African countries’ archives and records management legislations to identify the gaps and challenges. It is important to assess the role played by National Archives legislations within the preservation of heritage and history; private archives known as liberation archives; the transfer of archives; the disposal and retention of records, access, copyright management and skills; and development of staff.

The study used a qualitative methodology through document analysis, interviews and observation. The sampling of the study comprised representatives from the selected Southern African National Archives (South Africa, Mozambique, Botswana and Namibia).

The key findings revealed gaps of the archives and records management legislations in terms of definitions, transfer, disposal and transfer of records and accessibility. Some of the Southern African countries failed to use archives and records management legislation to promote accountability and governance.

The research is limited to the following countries: Botswana, Mozambique, Namibia and South Africa.

Archive and records management legislation which has gaps creates problems in terms of effective implementation of archives and records management programmes.

The failure by Southern African countries to revise their National Archives legislations and clarify the role of National Archives will lead to loss of archival materials if not addressed.

Updated archives legislation contributes to the development of effective archives and records management programme.

In light of the continuing political violence in Zimbabwe since 1980, the major aim of this article is to evaluate the benefits of mediation in resolving politically motivated conflicts in Zimbabwe and Africa at large. Since the 1980s, Zimbabwe has found itself in a web of political violence with little mediation efforts devised to stop the suffering. The paper believes that mediation can have far reaching outcomes in bringing stability to countries burdened by politically motivated violence. The African Union and regional organisations have the capacity to resolve various conflicts burdening the continent, provided realistic mechanisms are put in place to avoid the recurrence of conflicts and/or wars in Africa.

The paper uses a combination of both primary and secondary sources to substantiate the argument advanced herein. Archival material from the National Archives of Zimbabwe helps to exemplify the political antagonisms which existed after independence, thereby giving a fuller picture of events leading to Gukurahundi. Additionally, secondary material is beneficial in highlighting the political conflicts affecting Zimbabwe after independence. Newspapers play an important part in revealing the challenges of South African mediation in Zimbabwe. In addition, newspapers elucidate the urgent need for SADC to establish a conflict resolution organ for the successful settlement of disputes in the region.

The paper reveals how the realisation by the southern African region on the deteriorating political and economic situation in Zimbabwe led to the appointment of Thabo Mbeki in 2007 to restore peace and stability in the country. More so, the paper analyses the challenges of South African mediation in Zimbabwe. In that context, the article suggests pragmatic strategies and tactics which should be put in place for mediation to yield effective results in Zimbabwe and the continent at large.

The paper provides deep insights into the merits of the strategy of mediation in an attempt to curb political violence in African countries. Policy makers will find the paper useful as the continent looks forward to promote sustainable development.

This paper is a report of a study that looks at the practice of records management in the public sector in Zimbabwe and the extent to which records management, within Zimbabwe, can be regarded as a profession. The study reveals that records are mishandled and abused suggesting a lack of ethics. Those with the job title records manager have neither specialized training nor a code of ethics. The conclusions drawn are that, in Zimbabwe, records management has not yet been professionalized. The paper then suggests that the adoption of a code of ethics might lead to the professionalization of records management.

This paper aims to assess the functions of the National Archives of South Africa regarding universities’ records and archives by comparing the University of the Witwatersrand (Wits) and the University of Venda’s (Univen) implementation of the National Archives and Records Service of South Africa Act, No. 43 of 1996 (NARSSA) provisions 11 and 13, with the view of recommending best practice.

The quantitative research methodology was adopted. The data collection tool was a questionnaire completed by 34 heads of divisions, departments and units from the Wits and Univen, supplemented by a document review. Thus, the study population comprised universities’ heads of divisions, departments and units.

The National Archives of South Africa is not playing a role in providing advice to universities on how to manage their records and archives to fulfil their teaching, learning and research mandate, protect them from litigation and preserve their corporate memory such as records with national and international significance. Most of the respondents were not aware of the NARSSA provision 11 on the custody and preservation of records, and provision 13 on the management of public records. NARSSA lacks provision specifically for the management of university records. NARSSA appears vague about the management of university records, as it does not explain the legal definition of university records.

This is a comparative case study limited to Wits and Univen. The shortcoming of this study is that the author did not provide relevant and detailed information for the article reader to fully understand the functions of the NARSSA provisions 11 and 13 regarding university records and archives at Wits and Univen, respectively.

The study recommends the South Africa legislature to review the NARSSA regarding records and archives’ role in the university. The researcher’s view is that reviewing existing NARSSA provisions 11 and 13 would provide universities with the responsibility of managing some of their national and international records. This might improve the management of records and this, in turn, would enhance the preservation of records.

This paper appears to be the first to review the functions of the National Archives of South Africa regarding the South African university’s records and archives.

This paper aims to focus on the need to ascertain harmony in records and archives management practices between the university archives, sports union and the various sport clubs at the University of KwaZulu-Natal (UKZN) in an endeavor to establish whether these fugitive records are being captured.

Both quantitative and qualitative methods are used to investigate records and archives management practices in sport clubs on the Pietermaritzburg (PMB) campus, UKZN. Data are thus obtained through a questionnaire, interviews, observation and email correspondence. This triangulation of methods of data collection is designed to increase the validity and reliability of the results.

This study has established that there was much dissonance with regard to records and archives management practices and recommendations inter alia included their need for overhaul and the need for pro-activeness on the part of archivists to collect this heritage for future reference.

This study is only confined to the UKZN, PMB campus and not the entire university that constitutes a limitation. The findings may assist university authorities as decision and policymakers to ensure that records and archives management practices in universities are overhauled to prevent further loss of records. The study has focused on one genre of records, namely, leisure records, and there is a need for a comprehensive study on the entire university’s record-keeping system.

This paper highlights the plight of university archives and reiterates the need for an urgent review by university authorities with regard to their management.

This paper has used a number of data collection techniques to ensure reliability and validity of the data gathered. Physically checking the collections in the university repository to establish gaps corroborated with the research findings in an effort to establish the underlying cause of poor archival development.