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This paper aims to present the experiences of SEAFDEC/AQD library staff in digitizing institutional publications and developing an institutional repository (IR).

SEAFDEC/AQD IR or SAIR provides a reliable means for its researchers to store, preserve, share their research outputs, enable easy access to and increase the visibility of its scientific publications. The repository uses DSpace customized with some add-ons. Details on the digitization hardware and software, layout, delivery format, and persistent identifier used are provided.

As of March 2012, the repository contains 771 items with 541 downloadable PDFs. SAIR had 88,287 item views, 69,249 PDF downloads and 271,978 searches. SAIR is registered to and indexed by OpenDOAR, ROAR, Google Scholar and WorldCat. It is harvested by AVANO Ifremer, BASE, Sciencegate.ch and OAIster. Initial impact based on indicators in webometrics ranking web of world repositories and research centers was presented. Reluctance to contribute to IR has been observed by the library staff among SEAFDEC/AQD researchers.

The IR can be an effective tool to promote institutional publications and those written by researchers in peer-reviewed journals and to generate higher citations through increased visibility. IR submission policy and procedures are being drafted by the library staff.

SAIR provides free access to all in-house publications of SEAFDEC/AQD. Full-text digitized copies of fish farmer-friendly materials like books, handbooks, policy guidebooks, extension manuals, institutional reports, and newsletters can be downloaded.

SAIR is one of only three open access institutional repositories registered in the Philippines. The paper discusses the lessons learned and issues to be addressed in developing an IR of value to other institutions considering similar projects. Future plans and further development are also presented.

This paper aims to provide a bibliometric study of journal articles related to institutional repositories in the Social Sciences Citation Index (SSCI) between January 1993 and August 2017. This study will provide researchers with a foundation for further research.

In this study, articles published were analyzed; titles were searched using the term “institutional repositories.” The data were evaluated in response to four research questions on the following topics: publication trends, prolific authors, core journals and times cited.

The results indicate that 124 articles on institutional repositories were authored by 223 individuals. These articles were cited 722 times in 37 journals, and the h-index provided by the Web of Science was 14.

This study only investigated articles titled with institutional repositories in the SSCI. Other items were not included.

This study shows that the implementation of institutional repositories has been limited to library and information science. If they can be used broadly in different disciplines, a better outcome can be expected.

Based on the findings, the growth of institutional repositories as an academic subject is likely to continue. If such discussions can be conducted in other disciplines, institutional repositories may be able to provide a more promising outcome to academia.

This paper is valuable for researchers who wish to examine the trends of institutional repositories in the SSCI and seek possible areas for further research.

This study aims to explore the present status of open-source institutional repository (IR) software’s usage in the university libraries of Islamabad. This study also investigates the views, satisfaction level and challenges of librarians in the adoption and use of IR software.

A survey was conducted to collect data from the Library Information Science (LIS) professionals working in the university libraries of Islamabad. Data were collected from all library professionals of the Islamabad university libraries by using a structured questionnaire. Out of the total 104 LIS professionals, 84 participated in the study with a response ratio of 80.76%.

The findings disclose that out of 23 universities recognized by Higher Education Commission (HEC) in Islamabad, 17 (public and private) have developed IRs. Currently, university libraries that have fully implemented the IRs are less as compared with those universities that have partially implemented IR software. However, a good number of university libraries are in the process to develop IRs. Free and open-source software is being used mostly in libraries as compared with in-house developed, locally developed or commercial software. The opinion of librarians about using IR software expressed a positive attitude of librarians. Some of the major challenges encountered by the librarians in using open-source IR software include selection of suitable software and materials for digitization, lack of cooperation from the parent organization, inadequate training opportunities and lack of skilled staff.

This study is geographically limited to the university libraries in Islamabad.

This study will encourage the Pakistani LIS professionals to use open-source software for the development of IRs in their libraries.

This study concludes that the development of IRs in university libraries is a need of the hour. Although the launching of IRs requires certain skills and competencies, Pakistani librarians can overcome these challenges by mastering the ICT skills.

The purpose of this study was to investigate metadata creation practices in a functional academic institution repository in Malawi, with a specific focus on the Lilongwe University of Agriculture and Natural Resources (LUANAR) library.

The study used a qualitative approach with a case study design. The study adopted a case study strategy that focuses on the in-depth, holistic and in-context examination of one or more cases. The researcher used non-probability purposive sampling to include all three LUANAR Digital Repository (LDR) staff at LUANAR library because they were thought to be knowledgeable about the LDR metadata work. The three library staff members directly involved in repository metadata were investigated for the study. Data collection techniques used in a case study approach included semi-structuring face-to-face interviews and documentary analysis. Data from interviews and documentary reviews were manually analyzed and presented in thematic categories based on the study’s objectives.

Qualified Dublin Core (DC) was chosen by all participants as the only metadata structure scheme that they will use to create and implement metadata in the repository. DC application profile was the only scheme used to enforce uniform naming and capitalization conventions in the application of Qualified DC element definitions. The scheme, however, was discovered to be the Qualified DC default format in the DSpace system. All participants indicated that the Agricultural Organization of the United Nations Vocabulary is used. Participants highlighted that institutional repository system compatibility, the subject matter of the resources, resource types and staff expertise influenced the selection criteria for the metadata schemes. The repository policy had been developed but had yet to be adopted by the LUANAR management.

The current study was limited to LUANAR library. A wider study across public and private universities in Malawi is needed to ascertain the role of metadata policy, technical knowledge and metadata specialist institutional repositories.

Metadata policy is to aid in the understanding of the data, ensuring that appropriate security measures are used to protect the data and for metadata harvesting purposes.

Academic libraries should lobby for management support towards metadata policy for institutional repositories.

Very little is known about challenges affecting the growth of institutional repositories and standards adopted, including metadata harvesting. This paper bridges the gap in metadata standards for institutional repositories in developing countries.

The purpose of this paper is twofold: first, to make a contribution to the theoretical understanding of documents and documentary agency in society through examples from a defined institutional and professional setting; and second, to create an understanding for the role of ethical codes in the process of defining and developing modern librarianship.

This study analyses the role of documentation carrying content of professional ethics in the formulation of modern librarianship. This is done through a series of example documents of various kinds, such as founding charters, peer handbooks and ethical codes systematically analysed through the use of document theory and theory on institutional change.

The findings of this study suggest that documents pronouncing ethical self-regulation within librarianship play a primarily legitimising role in situations where new types of libraries emerge or when libraries adapt to social change. The study proposes legitimacy as a key aspect of documentality, thus supplementing the established understanding of the concept.

This study is the first to analyse the role of ethical codes in libraries using document theory. It brings new knowledge to the role of ethical self-regulation in librarianship over time and in different institutional contexts. In suggesting a developed definition of documentality, it contributes to the theoretical understanding of the role of documents and documentation in institutions and in society at large.

The objective of this paper is to find out the rationale for institutional repository (IR) categories, and the challenges in sustainable development of open scholarship to facilitate scholarly communication.

This is a critical study method adopted to find out the categories of IR and various developmental challenges with the aid of related literature.

IR categories and their nomenclature are found to be overlapping when used by repository registries and librarians alike. As the digital objects in the repositories are expanding, with a requirement to store new entities as diverse as linked data and web archives, IR categorization becomes difficult to determine. Even though the growth of IRs in India is phenomenal, concerted research and development efforts to strengthen digital infrastructure and repository solutions in multilingual settings are slow.

With the rapid growth of IRs worldwide, the categories with which these are classified is examined. As a contentious player in scholarly communication process, the challenges of IRs' development are underlined. The prospects and deployment of IRs requires funding and an appropriately skilled workforce, along with government support. This is viewed from global and Indian perspectives.

The purpose of this paper is to look at the prospects and challenges of digitising library resources and building digital repositories in the University of Malawi Libraries.

Data collected through online questions sent to college librarians, ICT director and systems administrator (Chancellor College and Bunda College) and assistant librarians or repository co-ordinators in the constituent colleges of the University of Malawi (UNIMA) coupled with technical reports on digital and institutional repository projects in the UNIMA Libraries.

The results of the study have indicated that the UNIMA Libraries are digitising library resources and building digital repositories though the pace is very slow. Bandwidth has increased though accessibility of the resources is hampered by its inadequacy. The databases are frequently attacked by viruses and are locally available through intranet. Policy statements were not drawn for the projects, instead an insertion was done in the research and publications rules and regulations on copyright for theses and dissertations. The majority of the projects lack technical skills, especially running the systems in secure operating Linux-based system environments. Three of the five colleges adopted Greenstone, two adopted DSpace and one adopted Procite depending on the training received and the source of funding. The initial projects relied on external funding for their roll out.

The study recommends that college librarians should lobby for training in ICT skills in order to sustain the projects. Funding for digital repositories should be included in the annual budget estimates of the college libraries. Librarians should draw policies specifically for digitisation of library resources, copyright and building of digital repositories in the UNIMA Libraries. ICT department should assist in migrating the repositories to Linux-based environments.

There is little researched information on digitisation of library resources and building digital repositories in Malawi, yet there is quite a variety of rare information about the country. This research will add some information on the progress made in digitising Malawiana collection which has cultural heritage, educational and research value.

Because of online digital resources, academic libraries no longer need to spend as much time and energy organizing their own collections as they used to. They now have an opportunity to pivot their expertise in organizing information outward. “Inside-out” library services can include support for special collections, digital scholarship, scholarly communication, and data management. A key characteristic of such services is that an academic library takes on broader information management challenges at their college or university. This chapter will examine what it takes to build successful inside-out library services by looking at their cost, how well they complement existing library expertise and culture, and their impact on teaching, research, and the wider community.

The purpose of this paper is to document Hong Kong University of Science and Technology's (HKUST's) experiences in developing its Institutional Repository and to highlight its programming developments in full‐text linking and indexing, and cross institutional searching.

This paper describes how HKUST Library planned and set up its institutional repository, how it acquired and processed the scholarly output, and what procedures and guidelines were established. It also discusses some new developments in systems, including the implementation of OpenURL linking from the pre‐published version in the repository to the published sources; the partnership with Scirus to enable full‐text searching; and the development of a cross‐searching platform for institutional repositories in Hong Kong.

The paper reveals what and why some policy issues should be adopted, including paper versioning, authority control, and withdrawal of items. It notes what proactive approaches should be adopted to harvest research output. It also shows how programming work can be done to provide usage data, facilitate searching and publicize the repository so that scholarly output can be more accessible to the research community.

The paper provides a very useful case study for other academic libraries who want to develop their own institutional repositories.

HKUST is an early implementer of institutional repositories in Asia and its unique experience in policy issues, harvesting contents, standardization, software customization, and measures adopted in enhancing global access will be useful to similar institutions.