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Book part
Publication date: 8 January 2021

Beth Ashmore, Maria Collins, Christenna Hutchins and Lynn Whittenberger

Several years ago, North Carolina State (NC State) University Libraries technical services department, Acquisitions & Discovery (A&D), merged acquisitions, cataloging, and…

Abstract

Several years ago, North Carolina State (NC State) University Libraries technical services department, Acquisitions & Discovery (A&D), merged acquisitions, cataloging, and electronic resources management functions and staff. One intended outcome for the merger included integrating and distributing electronic resources management across all staff positions whereby staff would be trained to manage a larger portion of the life cycle for print and electronic resources. The benefits of a life cycle approach for both print and electronic resources included better staff understanding of resources; staff ownership of packages; and improved staff follow-through, consistency, and ability to troubleshoot. Key positions were reimagined to support this effort. This included the creation of a staff package manager role in the serials unit to provide oversight of e-journal packages, distribute work to staff, and create and maintain an information dashboard (the Electronic Resources Hub) for staff as well as for other stakeholder departments across the libraries. The monographs unit has recently adopted a similar integrated approach to manage NC State's growing collection of e-books. This chapter will outline A&D implementation of two package management models, one for serials and one for monographs; describe the associated tools and technologies used for support; and discuss lessons learned. Benefits will be discussed to illustrate how other libraries might transform their electronic resource management operations by using a package management strategy.

Details

Technical Services in the 21st Century
Type: Book
ISBN: 978-1-80043-829-3

Keywords

Book part
Publication date: 24 November 2015

Mark Dahl

How can academic libraries unlock staff capacity for new initiatives as they transition their collections from print to digital? The following are four strategies for recapturing…

Abstract

How can academic libraries unlock staff capacity for new initiatives as they transition their collections from print to digital? The following are four strategies for recapturing staff time as libraries adopt new formats while still supporting older ones at a smaller volume. First, librarians should employ strategic collection development that takes into consideration opportunities for efficiencies as they make the print to digital transition. Second, libraries should implement creative reorganizations in order to scale down print services and effectively manage new digital formats. Third, libraries should rightscale their infrastructure, that is, choose the appropriate level – local, consortial/regional, national, or global – where collection management activities should take place. Fourth, libraries, library software vendors, and publishers should develop purchasing and resource discovery infrastructures that harness shared data to enable network level electronic resource management.

Details

Library Staffing for the Future
Type: Book
ISBN: 978-1-78560-499-7

Keywords

Article
Publication date: 11 February 2021

Geeta Dadu Dhiwar

The present study was conducted to find what practices Pune city's management institutes are following for managing their online databases. Essentially, the purpose of the…

Abstract

Purpose

The present study was conducted to find what practices Pune city's management institutes are following for managing their online databases. Essentially, the purpose of the research was to study librarians' awareness about the life cycle of electronic resources and how to manage their life span, so that the data in use do not go obsolete.

Design/methodology/approach

This experimentative study was based on a structured questionnaire designed to discover whether librarians of Pune's management institute followed the recommended six-step process in managing the life cycle of institutes' electronic resources as proposed by Jill Emery and Graham Stone in their Techniques in Electronic Resource Management (TERMS).

Findings

Our study revealed that the librarians are not following any fixed protocol and are managing electronic resources in an ad hoc manner as per their own discretion. A majority are not even aware of the six steps the TERMS model prescribed for managing electronic databases.

Research limitations/implications

The limitation of the study is to find the current practices of management of electronic resources at management institutes / colleges affiliated to Savitiribai Phule Pune University. Institutes which are not subscribing any database other than databases provided by UGC-INFONET thus got excluded from the study.

Originality/value

A comprehensive literature review revealed that although such studies have been carried out elsewhere in the world, there is nothing specific to the Indian scenario. This study aims to plug that information gap.

Details

Library Management, vol. 42 no. 1/2
Type: Research Article
ISSN: 0143-5124

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Article
Publication date: 1 July 2006

Bethany Latham Skaggs, Jodi Welch Poe and Kimberly Weatherford Stevens

The purpose of this paper is to describe the evolution of the processes and procedures utilized by Jacksonville State University's Houston Cole Library to manage its varied…

1994

Abstract

Purpose

The purpose of this paper is to describe the evolution of the processes and procedures utilized by Jacksonville State University's Houston Cole Library to manage its varied electronic resources collection.

Design/methodology/approach

This paper is based upon the library's experiences managing electronic resources in five major categories: e‐books; electronic government documents; electronic journals; e‐reserves; and web sites.

Findings

Electronic resources librarians, an emerging specialty, must develop effective practices to manage the varied electronic resources that continue to be accessioned within most libraries.

Practical implications

This article provides a practical model to address these management issues.

Originality/value

Provides common practices for the management of electronic resources and insights into possible problems that can arise when creating a one‐stop shopping archetype for electronic resource management.

Details

OCLC Systems & Services: International digital library perspectives, vol. 22 no. 3
Type: Research Article
ISSN: 1065-075X

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Article
Publication date: 16 August 2013

Clara Ruttenberg

The article aims to examine how the University of Maryland, College Park, evaluated two specific task management software packages that could make the pre‐order workflow for…

Abstract

Purpose

The article aims to examine how the University of Maryland, College Park, evaluated two specific task management software packages that could make the pre‐order workflow for electronic resources more transparent to library staff.

Design/methodology/approach

The results from an electronic resources gap analysis done at the University of Maryland, College Park, were used as a basis to evaluate and select task management systems.

Findings

Two electronic resource management systems, CORAL and License Manager, were selected. They were evaluated in the areas of task, license and vendor information management.

Originality/value

This paper provides criteria that could be used to evaluate tools that support license management for electronic resources.

Details

OCLC Systems & Services: International digital library perspectives, vol. 29 no. 3
Type: Research Article
ISSN: 1065-075X

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Article
Publication date: 1 June 2004

Sharon E. Farb and Angela Riggio

This article examines several library metadata standards, structures and schema relevant to the challenge of managing electronic resources. Among the standards, structures and…

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Abstract

This article examines several library metadata standards, structures and schema relevant to the challenge of managing electronic resources. Among the standards, structures and schema to be discussed are MARC, METS, Dublin Core, EAD, XrML, and ODRL. The authors’ analysis reveals that there is currently no one standard, structure or schema that adequately addresses the complexity of e‐resource management. The article concludes with an outline and proposal for a new metadata schema designed to manage electronic resources.

Details

Library Hi Tech, vol. 22 no. 2
Type: Research Article
ISSN: 0737-8831

Keywords

Article
Publication date: 1 August 1999

Dennis Nicholson

A summary of key aspects of the final report of the eLib‐funded CATRIONA II project which investigated questions relating to the university management of locally‐created electronic

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Abstract

A summary of key aspects of the final report of the eLib‐funded CATRIONA II project which investigated questions relating to the university management of locally‐created electronic resources from a UK‐wide perspective, but within the context of surveys and discussions carried out in Scottish universities. Quality electronic teaching and research resources, which are of significant value or potential value to academics, universities and the UK Higher Education community in general, are being ceated at high levels in all types of university. However, since they are not being created with the aim of wider access and use, few are networked, most are difficult to find or in difficult to access electronic formats, and consequently are unlikely to be suitable for reuse by other institutions or even other departments in the host institution. There can also be other problems such as a lack of clarity on the copyright position of resources on university Web sites and a failure to protect potentially valuable university resources from copyright infringement. University management of services offering access to these resources within and beyond the host institution would greatly improve the value that both the host institution and UK Higher Education as a whole obtain from this material and the effort that goes into creating it – particularly if local efforts were co‐ordinated nationally to ensure resource design standardisation and service interoperability. Universities appear to regard the issue as important and see the advantages of managing services as outweighing the disadvantages. Most institutions appear to envisage University Libraries playing a key role in the management of services.

Details

The Electronic Library, vol. 17 no. 4
Type: Research Article
ISSN: 0264-0473

Keywords

Article
Publication date: 6 August 2018

Priyanka Pradeep Wadekar and Shubhada Prashant Nagarkar

The purpose of this paper is to know-how the university libraries are managing online databases, especially from the Maharashtra state of India. The focus is to study the…

Abstract

Purpose

The purpose of this paper is to know-how the university libraries are managing online databases, especially from the Maharashtra state of India. The focus is to study the difficulties and challenges faced by the university librarians.

Design/methodology/approach

In this descriptive research, survey of 15 university libraries was conducted. Seven universities are subscribing online databases apart from databases accessible under national consortia. A comprehensive questionnaire comprised of 16 sections and total 47 questions was designed for data collection. Personal contacts helped to a great extent to get back the questionnaire.

Findings

The study revealed that the university librarians are trying to cope up with the management of electronic resources. Major challenges are unawareness about the life cycle of electronic resources, lack of standard procedures, collection development and preservation policies, failed to conduct user information need surveys, negotiation skills, competencies of staff and so on.

Research limitations/implications

The scope of the present research was to study the current practices of management of online databases subscribed by the university libraries in Maharashtra. Other types of electronic resources were not considered in the present study. It was found that out of 15 universities only seven universities subscribe the online databases apart from the databases provided by UGC-INFONET. Therefore, the data from these seven libraries were considered for analysis.

Practical implications

This study will provide the guidelines for managing online databases in academic libraries.

Originality/value

Very few studies are conducted to study the management of online databases by university librariesin India.

Article
Publication date: 4 July 2016

Manpreet Kaur and Paramjeet Kaur Walia

The main purpose of this paper is to examine the current practices related to e-resource collection development in management libraries of India with special reference to the…

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Abstract

Purpose

The main purpose of this paper is to examine the current practices related to e-resource collection development in management libraries of India with special reference to the National Capital Region (NCR) of Delhi with some constructive suggestions for improvement in this area.

Design/methodology/approach

A well-structured questionnaire was administered to the librarians of the nine management libraries under study.

Findings

The management libraries are actively involved in building e-resource collection. The budget allocation for purchase of e-resources has increased progressively over the years in majority of the libraries. The factors that, to a great extent, affect selection of e-resources include quality, subject coverage, license agreements and vendor support. The study found that libraries associated with management institutions such as ABS, DMS-IITD, FMS, BIMECH and FSM need to add more management-related databases.

Research limitations/implications

The paper restricts the study exclusively to e-resources as the type of material and the librarians of nine major management institutions of NCR of Delhi as the respondents in its scope of discussion.

Practical implications

The study is of great importance to information professionals of similar management institutions in India. The recommendations made could also help solve some of the challenges that are being faced.

Originality/value

Very little is known about the electronic resource collection development practices followed in management institutes’ libraries of India owing to lack of significant research undertaken on the topic. This study is, therefore, significant because its findings fill up the existing knowledge gap in this area.

Details

Collection Building, vol. 35 no. 3
Type: Research Article
ISSN: 0160-4953

Keywords

Article
Publication date: 2 October 2017

Nihar Kanta Patra

This paper aims to examine and analyse the status and differences in different components of e-resources management of business/management school libraries in India. It also…

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Abstract

Purpose

This paper aims to examine and analyse the status and differences in different components of e-resources management of business/management school libraries in India. It also examines the factors responsible for criteria/methods used in the life cycle of e-resources and e-resource management (ERM) system.

Design/methodology/approach

This study uses convenient sampling method as the management institutes in India are many and scattered around India. A suitably designed questionnaire has been prepared and sent to the libraries. Data collected from the librarians/library in-charge on managing e-resources in their libraries selected under study were entered into SPSS software for analysis. Further, coding and decoding of data are being done for analysis. Simple cross tabulation, simple statistical tools like mean and standard deviations and advanced statistical tools like ANOVA, chi-square test and multiple regression analysis, etc. have been applied for analysis.

Findings

E-resources management is one of the most important concepts in any academic library. After automation and digitization of library resources, there is a challenge for library professional to manage this tremendous increase in e-resources. In this study, it is observed that all libraries are not following all the steps of different components of ERM such as selection, evaluation, acquisition, license agreement and renewal/cancelation of e-resource which are essential for the better management of e-resources. The voluminous e-resource can easily be managed through the ERM system. However, this study found that better management of e-resources directly effected by the facilities of IT infrastructures available in the library and proportion of non-professional staff to total staff.

Research limitations/implications

This study is confined to 38 libraries of ranked management institutes/business schools in India based on the report published in Business India, Business World and Business Today. This study is confined to issues relating to e-resources collection development, the status of IT infrastructure, life-cycle process of e-resources and tools and technology implemented to manage e-resources.

Originality/value

This paper provides how electronic resources are being managed by business/management school libraries in India. What are the methods/criteria they are being used in different components of the life cycle of e-resources management? In this paper, the hypothesis has been tested by using simple and advance statistical tools.

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