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Article
Publication date: 28 January 2014

Ping Wang, In-Lin Hu and Chen-Chi Chang

The research issues of digital preservation have apparently moved from how to set up the digital archives to on-going business models. The aim of this paper is to…

Abstract

Purpose

The research issues of digital preservation have apparently moved from how to set up the digital archives to on-going business models. The aim of this paper is to investigate the key factors for digital archives' success. This paper provides a business model for the sustainability of digital archives.

Design/methodology/approach

Both pricing strategies and business models related to digital archives are very important. From the point of archive preservation, how to preserve digital archives permanently and make them accessible are the most important research issues. This paper, based on a review of the academic literature, adopts the innovative pricing approach to develop the business models and pricing strategy.

Findings

The research defines the different needs at start-up versus the on-going operations for digital preservation. Considering digital archives as information goods, this study adopts the TRIZ method to establish a pricing strategy for digital preservation. It discusses the pricing strategy for digital preservation using an innovative method of creative problem-solving theory from the perspectives of the archives institutes, materials providers and consumers.

Originality/value

This study recommends the pricing strategies for the digital preservation programs and the government's price policy based on the TRIZ analysis method.

Details

The Electronic Library, vol. 32 no. 1
Type: Research Article
ISSN: 0264-0473

Keywords

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Article
Publication date: 8 June 2012

Michael Seadle

The purpose of this article is an ethnographic description of a particular slice of the digital archiving scholarship. The point is to get a sense of where the library and…

Abstract

Purpose

The purpose of this article is an ethnographic description of a particular slice of the digital archiving scholarship. The point is to get a sense of where the library and information science profession is today in dealing with the issues of long‐term digital archiving.

Design/methodology/approach

The methodology comes from cultural anthropology. It looks at a particular virtual place (ProQuest's Library and Information Science Abstracts database), a particular time period (2000‐2012) and a particular set of authors writing about digital archiving.

Findings

The topics of migration, emulation, integrity, authenticity, LOCKSS and Portico have limited resonance among the authors in LISA in the last dozen years. Articles about repositories and metadata are more common. Technical topics in digital archiving may be better suited to a computer science database, though this is surprising considering how information science borders on computer science. LISA remains, at least as far as digital archiving is concerned, strongly library oriented.

Practical implications

The digital archiving community that LISA reflects and represents is a community with a concern about the long‐term future, but one that has not come to terms with the core technical issues necessary to enable content to survive in a useful form over long periods.

Originality/value

This paper investigates the issues of long‐term digital archiving from the perspective of the library and information science profession by examining a particular database, time period and set of authors on the topic.

Details

Library Hi Tech, vol. 30 no. 2
Type: Research Article
ISSN: 0737-8831

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Article
Publication date: 15 February 2008

Golnessa Galyani Moghaddam

This paper seeks to review the archiving initiatives of scientific journals created and supported by various organizations or institutions.

Abstract

Purpose

This paper seeks to review the archiving initiatives of scientific journals created and supported by various organizations or institutions.

Design/methodology/approach

A review of nine archiving initiatives including JSTOR, Portico, E‐Print Repositories, Open Access Model, LOCKSS, OCLC Digital Archive, JISC PubMed Central and KB e‐Depot was carried out. The paper focuses mainly on the initiatives by employing an analytical approach.

Research limitations/implications

There is a wide range of archiving initiatives around the world, making it difficult for the author to carry out a comprehensive review. Nevertheless, limiting its focus to the nine existing initiatives, this paper provides a useful overview.

Originality/value

The paper provides a useful starting‐point to anyone who wants to know about the archiving for posterity of scientific electronic journals and enables people to quickly achieve an overview of the existing archiving initiatives to date.

Details

The Electronic Library, vol. 26 no. 1
Type: Research Article
ISSN: 0264-0473

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Article
Publication date: 15 June 2010

Amber L. Cushing

The topic of personal archives has mainly been discussed by two research traditions in information science: archives and records management, and personal information…

Abstract

Purpose

The topic of personal archives has mainly been discussed by two research traditions in information science: archives and records management, and personal information management. The purpose of this paper is to compare a corpus of the archival literature written by the archival community with the concepts and challenges posed by Catherine Marshall, who exemplifies the personal information management approach. Many of the personal digital archiving challenges that Marshall identifies are related to discussions within the archival community.

Design/methodology/approach

In order to demonstrate the similarities between Marshall's work with the archival discussion about personal archiving, Marshall's challenges, tasks and attributes of personal digital archiving were compared with a total of 33 articles from two library and information science databases.

Findings

Many of the personal digital archiving challenges that Marshall identifies are related to discussions in the archival community. The author suggests that certain aspects of the archival literature may be utilized to address Marshall's identified challenges. Lastly, future collaborations between members of the archival community and members of the personal information management community may prove useful in addressing the challenges of personal digital archiving

Originality/value

The paper demonstrates that two areas of information science share ideas about how to address the issues related to personal archives, but rarely consult one another when writing about personal digital archiving. The author highlights the archives and records management tradition in an attempt to introduce the literature to the broader discussion on personal digital archives being had by the personal information management tradition.

Details

Library Hi Tech, vol. 28 no. 2
Type: Research Article
ISSN: 0737-8831

Keywords

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Article
Publication date: 15 January 2019

Lale Özdemir

This paper aims to assess how prepared public bodies are for the transfer of born-digital records to the National Archives (TNA) of the UK in line with the reduction in…

Abstract

Purpose

This paper aims to assess how prepared public bodies are for the transfer of born-digital records to the National Archives (TNA) of the UK in line with the reduction in the transfer rule from 30 to 20 years.

Design/methodology/approach

The change in the transfer rule means that records of UK public bodies will be transferred to TNA for permanent preservation at 20 years as opposed to 30 years old. This move, which has been described as a major change that is going to be introduced in a manageable and affordable way (20-year rule, The National Archives), will inevitably witness the transfer of born-digital records to the archives much earlier than would have been the case if the change in the transfer rule had not been made. This paper reports on research carried out in the winter of 2017 on the extent to which UK public bodies are prepared for the transfer of born-digital records to TNA. Research was based on a survey of 23 public bodies which included ministries, charities and non-departmental public bodies. The target population was predominantly public bodies that had the highest level of transfer of records to TNA. The justification for this lies in the fact that these bodies, amongst others, transfer the most records to TNA, thus it would be interesting to gain an insight into how prepared these relatively larger public bodies are with regard to born-digital transfer. The remaining public bodies were chosen randomly amongst non-ministerial departments. The primary areas under analysis are plans of public bodies for the transfer of born-digital records, processes for transfer to be undertaken such as selection, appraisal etc., the use of technology in sensitivity review and the trigger date for the transfer of records.

Findings

An analysis of the research findings found that while a few UK public bodies surveyed had transferred datasets within the framework of the TNA Government Datasets (NDAD) initiative or as part of an inquiry, only one public body had transferred other born-digital records to TNA. The findings also reveal that most public bodies are yet to plan for, or to adjust, their current archival processes to take into account the different mind-set and skills required for the transfer of born-digital records. The level of preparedness is therefore limited primarily because public bodies have yet to undertake a transfer of born-digital records to the archives. The research findings also revealed that public bodies had not as yet made adjustments or changes to current practice to take into account the issues relating to the processing of born-digital records prior to transfer.

Research limitations/implications

The findings of the research at hand are based on a survey submitted electronically to twenty-three public bodies with the aim of assessing how prepared they are for the transfer of born-digital records to the National Archives (TNA). The survey was sent to 27 public bodies with responses received by 23 public bodies. The survey sent to these bodies comprises eight questions that were deemed to be important in the current digital landscape with regard to the processes involved in the transfer of records, beginning from their creation. Thus, an element of subjectivity exists with regard to the outcome of the research, as the public bodies chosen were guided in prioritising any issues about digital transfer through the questions posed. The research carried out is also limited in that it focuses primarily on ministerial departments (14 of the 23 surveyed) and also constitutes a very small sample of UK public bodies overall. However, the originality of the data obtained through the study carried out by far outweighs the limitations of the research methodology.

Originality/value

This paper highlights that the transfer of born-digital records through original research amongst the 23 public bodies surveyed is not widespread, and that processes and procedures specifically for the management of processes for born-digital records are yet to be implemented. The study concludes that long-term planning for the transfer of born-digital records is yet to be undertaken and that public bodies are more likely to deal with the issue when their digital records are closer to reaching the point of transfer.

Details

Records Management Journal, vol. 29 no. 1/2
Type: Research Article
ISSN: 0956-5698

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Article
Publication date: 11 November 2014

Anthony Cocciolo

– The purpose of this paper is to highlight the challenges to born-digital institutional archiving using a New York Archive Museum (NYAM) as a case.

Abstract

Purpose

The purpose of this paper is to highlight the challenges to born-digital institutional archiving using a New York Archive Museum (NYAM) as a case.

Design/methodology/approach

The digital record-keeping practices at NYAM were studied using three data sources: focus groups with staff, totaling 81 individuals, or approximately one-third of all staff; analysis of network file storage; and analysis of digital records in archival storage, or specifically removable media in acid-free archive boxes.

Findings

This case study indicates that the greatest challenges to born-digital institutional archiving are not necessarily technological but social and cultural. Or rather, the challenge is getting individuals to transfer material to a digital archive so that it can undergo the technological transformations needed to ensure its long-term availability. However, transfer is impeded by a variety of factors which can be addressed through education, infrastructure development and proactive appraisal for permanent retention.

Practical implications

This paper highlights the challenges to born-digital institutional archiving, yet notes that these challenges can be overcome by following a multi-pronged approach.

Originality/Value

This paper outlines the challenges to born-digital institutional archiving, which is not often discussed in the literature outside of the context of higher education.

Details

Records Management Journal, vol. 24 no. 3
Type: Research Article
ISSN: 0956-5698

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Article
Publication date: 19 June 2017

Donghee Sinn, Sujin Kim and Sue Yeon Syn

The purpose of this paper is to investigate the associations of personal archiving behaviors to factors and challenges that have been assumed to affect personal digital

Abstract

Purpose

The purpose of this paper is to investigate the associations of personal archiving behaviors to factors and challenges that have been assumed to affect personal digital archiving strategies.

Design/methodology/approach

This study created an online survey to understand general patterns of personal digital archiving practices and related phenomena. The survey was employed to investigate to what extent people show a certain behavior or feel certain factors and challenge when archiving personal digital content.

Findings

Some of the findings of this study regarding specific personal digital archiving practices were in accordance with existing studies. However, the associations between digital archiving challenges and archiving practices were not observed statistically significantly as assumed in previous studies. General technology efficacy and the awareness of the importance of personal records appeared to influence personal archiving practices.

Research limitations/implications

This study used Amazon’s Mechanical Turk. As this is not a commonly used internet service, the workers here could have higher than average levels of internet efficacy. This possibility may have affected the demographics, and the survey responses may be biased in this respect.

Practical implications

As the study results suggest that technology efficacy and personal heritage awareness are the influencing factors of personal digital archiving, these are the areas where information professionals can involve in assisting users for future cultural heritage.

Originality/value

This is the first study that develops measures for personal digital archiving related practices and perceptions that the previous qualitative studies have identified. With these measures, it examines the general status of individuals’ archiving strategies and the overall associations of digital archiving challenges as well as looking into other technological and personal factors.

Details

Library Hi Tech, vol. 35 no. 2
Type: Research Article
ISSN: 0737-8831

Keywords

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Article
Publication date: 14 August 2017

Debora A. Person and Tawnya K. Plumb

For many years, the librarians at University of Wyoming’s George William Hopper Law Library fielded questions about the history of the law school and alumni…

Abstract

Purpose

For many years, the librarians at University of Wyoming’s George William Hopper Law Library fielded questions about the history of the law school and alumni. Unfortunately, no one collection of institutional historical documents was available to search for relevant answers. The result was a decision to collect historic materials in a digital archive to make them available to anyone in the law school who might field such inquiries and to preserve them for future interest. The purpose of this case study is to provide a blueprint for building a digital archives from the ground up.

Design/methodology/approach

The digital archive began with print-born historical documents, scanned as preservation copies and entered into a database of images and files to which searchable metadata could be added. In addition to historical materials, it was important to collect the materials that the law school and the law library were producing. Therefore, the project was twofold: collect, preserve and make searchable the printed historic materials in a digital environment and harvest, preserve and make searchable print-born and digital-born materials as part of an ongoing process. To do this, appropriate software had to be identified.

Findings

The following steps blueprint the building of an archive on a digital platform: establish the site’s internet address, title and description; select a look and feel template and personalize the archive; create collections; identify Dublin Core preferences; add items and files using controlled vocabulary; experiment with any available plugins; and promote and provide access to the archive.

Originality/value

The digital archives project initiated by the library has led to other initiatives and opportunities for service.

Details

Digital Library Perspectives, vol. 33 no. 3
Type: Research Article
ISSN: 2059-5816

Keywords

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Book part
Publication date: 1 January 2009

Meg Bellinger, Pam Kircher, Taylor Surface and Leah Houser

On August 26, 1971, OCLC introduced the online union catalog and shared cataloging system. During the 1970s, OCLC focused its efforts on creating and expanding the online…

Abstract

On August 26, 1971, OCLC introduced the online union catalog and shared cataloging system. During the 1970s, OCLC focused its efforts on creating and expanding the online cataloging system and telecommunications network. It added an online interlibrary loan system in 1979. In the 1980s, OCLC began adapting distributed computing and microcomputing technologies as its product and service lines expanded to some 60 offerings. The organization also began looking at ways to move beyond bibliography by furnishing information not only to library staffs, but also to library patrons. In the 1990s, OCLC launched a new core business in reference services. (Smith, 1998, pp. 251–252). Now, in the 21st century, OCLC is introducing tools, services and infrastructure to manage the life cycle of digital content in libraries.

Details

Advances in Librarianship
Type: Book
ISBN: 978-0-12-024627-4

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Book part
Publication date: 1 June 2018

Angela Fritz

This chapter discusses how digital project management has fundamentally changed the nature of collection service models in university archives and special collections.

Abstract

Purpose

This chapter discusses how digital project management has fundamentally changed the nature of collection service models in university archives and special collections.

Methodology/approach

Through a conceptual overview of case studies, this chapter examines the establishment of “digital content hubs,” with a special focus on the ways in which a variety of library units share the work of surfacing distinctive collections through cross-functional team-building.

Findings

To successfully build “digital content hubs,” academic libraries have embraced a new alignment to incorporate special collections and archives staff, services, and collections more holistically into larger library collecting initiatives and organizational structures. This chapter posits that, through the stewardship of digital projects, archivists and librarians have had to sharpen and expand requisite managerial and technical skills to support “distinctive collection teams” who work cross-functionality with outward-facing approaches to integrated collection building. In addition to embracing assessment tools and diversified funding strategies, archives and special collections have also adopted new collaboration models reliant on centralized but flexible project management structures that emphasize cross-training, complementary subject and technological specializations, and a team-based focus in order to ensure interoperability, sustainability, and broad accessibility of digital collections.

Originality/value

This chapter offers readers a new way of conceptualizing “distinctive collection teams,” proposes some strategies for marshaling resources from across library units, and suggests ways in which librarians and archivists can collaborate on content selection, copyright clearance, metadata creation, and web design and information technology development.

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