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Article
Publication date: 28 January 2014

Ping Wang, In-Lin Hu and Chen-Chi Chang

The research issues of digital preservation have apparently moved from how to set up the digital archives to on-going business models. The aim of this paper is to…

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Abstract

Purpose

The research issues of digital preservation have apparently moved from how to set up the digital archives to on-going business models. The aim of this paper is to investigate the key factors for digital archives' success. This paper provides a business model for the sustainability of digital archives.

Design/methodology/approach

Both pricing strategies and business models related to digital archives are very important. From the point of archive preservation, how to preserve digital archives permanently and make them accessible are the most important research issues. This paper, based on a review of the academic literature, adopts the innovative pricing approach to develop the business models and pricing strategy.

Findings

The research defines the different needs at start-up versus the on-going operations for digital preservation. Considering digital archives as information goods, this study adopts the TRIZ method to establish a pricing strategy for digital preservation. It discusses the pricing strategy for digital preservation using an innovative method of creative problem-solving theory from the perspectives of the archives institutes, materials providers and consumers.

Originality/value

This study recommends the pricing strategies for the digital preservation programs and the government's price policy based on the TRIZ analysis method.

Details

The Electronic Library, vol. 32 no. 1
Type: Research Article
ISSN: 0264-0473

Keywords

Article
Publication date: 20 November 2017

Proscovia Svärd

The purpose of this paper is to highlight the long-term preservation challenges that the Swedish private archives are faced with. In as much as they offer a complement to…

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Abstract

Purpose

The purpose of this paper is to highlight the long-term preservation challenges that the Swedish private archives are faced with. In as much as they offer a complement to the public archives and hence offer a nuanced national narrative, they lack both financial and human resources to effectively deal with the digital information management environment.

Design/methodology/approach

Participatory Action Research (PAR) was used to identify the challenges of long-term preservation together with the six private archives institutions that were involved in the collaboration. The collaboration was financially facilitated by the Södertörn University. PAR is defined as a systematic investigation, with the collaboration of those affected by the issue being studied, for the purposes of education and taking action or effecting social change. What is distinctive of PAR is the active involvement of people whose lives are affected by the phenomenon under study.

Findings

The private archival institutions face long-term preservation challenges such as lack of a digital repository that would facilitate the capture, organization and management of digital records that are of different formats and in a dispersed environment. There are no stringent legal requirements to facilitate the creation and management of the records in a standardized way and the institutions fear that imposing such requirements might deter their clients from depositing archival materials with them. The institutions will also need to espouse the business-oriented archival descriptions where private organizations are concerned to identify relevant archival materials and to promote participatory archival descriptions that would allow the creators to tag their records with metadata. Digital information requires a proactive approach, that is, planning for the long-term preservation of the information before it is created. Private archives need to invest in education packages that will facilitate their clientele’s understanding of the challenges of digital long-term preservation.

Research limitations/implications

The findings cannot be generalized to all private archival institutions, as it was only six institutions that participated, but the issues discussed are relevant to most archival institutions.

Practical implications

A lot of research has been carried out in the area of long-term preservation, but researchers have not paid enough attention to the woes of the private archives. To sustain a nuanced national narrative, the private archives need all the support to be able to live up to their mission of preserving archives of the private sector that are not captured by the public archival institutions. This is important in a pluralistic society such as Sweden. Highlighting the challenges might enable the institutions to work towards finding common challenges.

Social implications

The private archives are part of Sweden’s national heritage. Their preservation matters to the society as a whole and to enhancing the voices of the underrepresented.

Originality/value

The literature review revealed that not much research has paid attention to the challenges being faced by the private archives. This paper, therefore, contributes to this knowledge gap.

Article
Publication date: 15 January 2019

Lale Özdemir

This paper aims to assess how prepared public bodies are for the transfer of born-digital records to the National Archives (TNA) of the UK in line with the reduction in…

1367

Abstract

Purpose

This paper aims to assess how prepared public bodies are for the transfer of born-digital records to the National Archives (TNA) of the UK in line with the reduction in the transfer rule from 30 to 20 years.

Design/methodology/approach

The change in the transfer rule means that records of UK public bodies will be transferred to TNA for permanent preservation at 20 years as opposed to 30 years old. This move, which has been described as a major change that is going to be introduced in a manageable and affordable way (20-year rule, The National Archives), will inevitably witness the transfer of born-digital records to the archives much earlier than would have been the case if the change in the transfer rule had not been made. This paper reports on research carried out in the winter of 2017 on the extent to which UK public bodies are prepared for the transfer of born-digital records to TNA. Research was based on a survey of 23 public bodies which included ministries, charities and non-departmental public bodies. The target population was predominantly public bodies that had the highest level of transfer of records to TNA. The justification for this lies in the fact that these bodies, amongst others, transfer the most records to TNA, thus it would be interesting to gain an insight into how prepared these relatively larger public bodies are with regard to born-digital transfer. The remaining public bodies were chosen randomly amongst non-ministerial departments. The primary areas under analysis are plans of public bodies for the transfer of born-digital records, processes for transfer to be undertaken such as selection, appraisal etc., the use of technology in sensitivity review and the trigger date for the transfer of records.

Findings

An analysis of the research findings found that while a few UK public bodies surveyed had transferred datasets within the framework of the TNA Government Datasets (NDAD) initiative or as part of an inquiry, only one public body had transferred other born-digital records to TNA. The findings also reveal that most public bodies are yet to plan for, or to adjust, their current archival processes to take into account the different mind-set and skills required for the transfer of born-digital records. The level of preparedness is therefore limited primarily because public bodies have yet to undertake a transfer of born-digital records to the archives. The research findings also revealed that public bodies had not as yet made adjustments or changes to current practice to take into account the issues relating to the processing of born-digital records prior to transfer.

Research limitations/implications

The findings of the research at hand are based on a survey submitted electronically to twenty-three public bodies with the aim of assessing how prepared they are for the transfer of born-digital records to the National Archives (TNA). The survey was sent to 27 public bodies with responses received by 23 public bodies. The survey sent to these bodies comprises eight questions that were deemed to be important in the current digital landscape with regard to the processes involved in the transfer of records, beginning from their creation. Thus, an element of subjectivity exists with regard to the outcome of the research, as the public bodies chosen were guided in prioritising any issues about digital transfer through the questions posed. The research carried out is also limited in that it focuses primarily on ministerial departments (14 of the 23 surveyed) and also constitutes a very small sample of UK public bodies overall. However, the originality of the data obtained through the study carried out by far outweighs the limitations of the research methodology.

Originality/value

This paper highlights that the transfer of born-digital records through original research amongst the 23 public bodies surveyed is not widespread, and that processes and procedures specifically for the management of processes for born-digital records are yet to be implemented. The study concludes that long-term planning for the transfer of born-digital records is yet to be undertaken and that public bodies are more likely to deal with the issue when their digital records are closer to reaching the point of transfer.

Details

Records Management Journal, vol. 29 no. 1/2
Type: Research Article
ISSN: 0956-5698

Keywords

Article
Publication date: 18 January 2022

José Coelho Rodrigues

This study contributes to the understanding of how cultural organizations are using digital technologies to redesign their business models and enable sustainable and…

Abstract

Purpose

This study contributes to the understanding of how cultural organizations are using digital technologies to redesign their business models and enable sustainable and impactful audiovisual digital archives.

Design/methodology/approach

An inductive multiple case research design was used. Five cases of audiovisual digital archives of independent films were selected. Data collected was based on desk research, onsite visits, interviews with top managers responsible for the digitalization of some of the archives and experimentation with the services provided. Data was collected and analyzed based on a theoretical framework defined from the literature for business models of cultural organizations.

Findings

The archives analyzed faced the challenge of aligning the commercial viability with a mission of making content available to increase cultural knowledge. A sustainable business model may be achieved by using different revenue models, while guaranteeing to offer a value proposition carefully aligned with stakeholders' expectations. Moreover, an impactful business model, i.e. a business model that enhances the creation of cultural value for customers and reaches wider audiences, requires careful audience management and the use of data analysis about audience behavior to adjust the offering. Finally, the business model must consider the resources, activities and infrastructure that ensure critical capabilities for the business and must be designed to ensure financial resilience of the organization.

Originality/value

This study contributes with a holistic analysis of business models for the digital transformation of cultural organizations, detailing alternative configurations for the most relevant components of a digital business model for audiovisual archives.

Details

International Journal of Entrepreneurial Behavior & Research, vol. ahead-of-print no. ahead-of-print
Type: Research Article
ISSN: 1355-2554

Keywords

Article
Publication date: 8 June 2018

Marcella Martin and Federica Vacca

By considering the role of technology in museum archives and exhibitions, as well as company archives and production, this paper aims to present that digital technologies…

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Abstract

Purpose

By considering the role of technology in museum archives and exhibitions, as well as company archives and production, this paper aims to present that digital technologies offer new approaches and tools to consider fashion know-how, traditions and memories.

Design/methodology/approach

Through an extensive literature review and a close consideration of multiple sources, this paper analyzes fashion, tradition and knowledge creation through the lens of museum and company archives. A section on museum archives analyzes the role of fashion in the museum and the use of technology in cataloging, online resources and exhibitions for knowledge transfer of fashion history. The second half of the paper considers the relationship between heritage, company archives and technology in branding and consumer engagement.

Findings

The paper summarizes recent scholarship in the fields of fashion archives and demonstrates the still current importance of heritage in generating new design and exhibition practices. Despite having its roots in the past, heritage demonstrates continuity with the present and looks to the future with the same devotion and commitment, thus guaranteeing quality and authenticity for both museum collections and company productions.

Originality/value

Through a case study methodology, this paper presents how digital technologies can offer new approaches and tools in museum archives and exhibitions, as well as in company archives and collection development, to reconsider and translate fashion know-how, traditions and memories in the digital era.

Details

Research Journal of Textile and Apparel, vol. 22 no. 4
Type: Research Article
ISSN: 1560-6074

Keywords

Book part
Publication date: 1 June 2018

Angela Fritz

This chapter discusses how digital project management has fundamentally changed the nature of collection service models in university archives and special collections.

Abstract

Purpose

This chapter discusses how digital project management has fundamentally changed the nature of collection service models in university archives and special collections.

Methodology/approach

Through a conceptual overview of case studies, this chapter examines the establishment of “digital content hubs,” with a special focus on the ways in which a variety of library units share the work of surfacing distinctive collections through cross-functional team-building.

Findings

To successfully build “digital content hubs,” academic libraries have embraced a new alignment to incorporate special collections and archives staff, services, and collections more holistically into larger library collecting initiatives and organizational structures. This chapter posits that, through the stewardship of digital projects, archivists and librarians have had to sharpen and expand requisite managerial and technical skills to support “distinctive collection teams” who work cross-functionality with outward-facing approaches to integrated collection building. In addition to embracing assessment tools and diversified funding strategies, archives and special collections have also adopted new collaboration models reliant on centralized but flexible project management structures that emphasize cross-training, complementary subject and technological specializations, and a team-based focus in order to ensure interoperability, sustainability, and broad accessibility of digital collections.

Originality/value

This chapter offers readers a new way of conceptualizing “distinctive collection teams,” proposes some strategies for marshaling resources from across library units, and suggests ways in which librarians and archivists can collaborate on content selection, copyright clearance, metadata creation, and web design and information technology development.

Article
Publication date: 16 February 2010

Chih‐Ming Chen and Chia‐Chi Chen

This paper seeks to assess the differences between learning performance and the satisfaction of learners who use digital resources in the Taiwan Libraries' History Digital

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Abstract

Purpose

This paper seeks to assess the differences between learning performance and the satisfaction of learners who use digital resources in the Taiwan Libraries' History Digital Library (organized digital resources) and the Google search engine (unorganized digital resources) in problem‐solving learning for the same subject via the problem‐based learning (PBL) mode. The paper aims to explore the advantages and characteristics of using digital archives to support PBL and to offer suggestions that are helpful when using digital archives to support e‐learning.

Design/methodology/approach

The study adopted the quasi‐experimental design method to assign all participants into an experimental group and control group to evaluate differences in learning performance and the satisfaction of learners who use different digital resources during PBL processes. A statistical analysis scheme was employed to evaluate the learning performance of learners during PBL supported by different digital resources in terms of learning processes, PBL outcomes, and a questionnaire.

Findings

The study obtained the following conclusions: learning performance and the satisfaction of learners in the experimental group during PBL processes supported by digital archival resources were superior to those of control‐group learners who were supported by search engine resources; compared with search engine resources, the digital archival resources provide benefits in the learning phase, such as “action” (i.e. doing), in the proposed PBL mode, which has three learning phases; and compared with resources accessed through the Google search engine, PBL supported by digital archival resources should enhance searching performance and thereby increase learner willingness to use digital archives during e‐learning.

Practical implications

Using digital archives to support e‐learning is a new trend in the library sciences field; however, few studies have developed useful learning modes for effective e‐learning supported by digital archives. Evidential research related to e‐learning supported by digital archives is also lacking; most studies used digital archives as digital course materials, thus ignoring the principal property of digital archives – excellent resource organization.

Originality/value

The paper shows that by integrating the PBL mode with digital archives one can identify the advantages of digital archives in supporting e‐learning, resulting in innovative and valuable research.

Details

The Electronic Library, vol. 28 no. 1
Type: Research Article
ISSN: 0264-0473

Keywords

Article
Publication date: 28 June 2022

Sneha Bharti and Ranjeet Kumar Singh

While the obstacles of archiving endangered languages are significant, the question of which platform is best for building a digital language archive is constantly…

Abstract

Purpose

While the obstacles of archiving endangered languages are significant, the question of which platform is best for building a digital language archive is constantly present. The purpose of this study is to evaluate and analyse digital language archives development platforms, such as content management systems (CMSs), digital repositories and archival collections management systems (ACMSs) using parameters that have been specified. The authors selected Mukurtu CMS, which is based on Drupal CMS; DSpace as the digital repository software; and ArchivesSpace as an ACMS in this study.

Design/methodology/approach

The current research is supported by a study of the literature and a detailed exploration of different systems used to develop digital language archives. The whole research is carried out in three steps: literature searching; identification of relevant literature; and parameter identification, exploration of tools and data reporting and analysis.

Findings

Following the technical and feature analysis of these tools, it can be concluded that they are more or less comparable, as well as constantly evolving, updating and having a bigger community base. It may be determined that DSpace is the most popular platform, but the other two, particularly ArchivesSpaces, are fierce competitors.

Research limitations/implications

This study outlines the technical prerequisites for creating a digital language archive, which will be useful to IT personnel working on these projects. The research is also useful for tool developers as it allows them to incorporate missing functionality and technical standards by comparing them to alternatives. The parameters established in this study can be used for similar studies in other domains, as well as for evaluating existing digital language archives.

Practical implications

The findings of this study have broad practical implications, and they can assist archivists, linguists, language communities and library and information science professionals in choosing an appropriate platform for building a digital language archive.

Originality/value

This study finds that there is relatively little effort made towards reviewing digital language archiving and the systems that are used to do it; thus, this study is carried out to assess and analyse digital language archive creation systems based on defined parameters. The parameters were discovered through a combination of the available literature and tool discovery. Using a parametric approach to evaluate tools yields unique insights and quickly reveals system flaws.

Article
Publication date: 15 June 2010

Amber L. Cushing

The topic of personal archives has mainly been discussed by two research traditions in information science: archives and records management, and personal information…

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Abstract

Purpose

The topic of personal archives has mainly been discussed by two research traditions in information science: archives and records management, and personal information management. The purpose of this paper is to compare a corpus of the archival literature written by the archival community with the concepts and challenges posed by Catherine Marshall, who exemplifies the personal information management approach. Many of the personal digital archiving challenges that Marshall identifies are related to discussions within the archival community.

Design/methodology/approach

In order to demonstrate the similarities between Marshall's work with the archival discussion about personal archiving, Marshall's challenges, tasks and attributes of personal digital archiving were compared with a total of 33 articles from two library and information science databases.

Findings

Many of the personal digital archiving challenges that Marshall identifies are related to discussions in the archival community. The author suggests that certain aspects of the archival literature may be utilized to address Marshall's identified challenges. Lastly, future collaborations between members of the archival community and members of the personal information management community may prove useful in addressing the challenges of personal digital archiving

Originality/value

The paper demonstrates that two areas of information science share ideas about how to address the issues related to personal archives, but rarely consult one another when writing about personal digital archiving. The author highlights the archives and records management tradition in an attempt to introduce the literature to the broader discussion on personal digital archives being had by the personal information management tradition.

Details

Library Hi Tech, vol. 28 no. 2
Type: Research Article
ISSN: 0737-8831

Keywords

Article
Publication date: 17 August 2021

Nathan Moles

Conventional approaches to digital preservation posit that archives should define a Designated Community, or future user group, for whom they preserve digital information…

Abstract

Purpose

Conventional approaches to digital preservation posit that archives should define a Designated Community, or future user group, for whom they preserve digital information. Archivists can then use their knowledge of these users as a reference to help them deliver digital information that is intelligible and usable. However, this approach is challenging for archives with mandates to serve wide and diverse audiences; these archives risk undermining their efforts by focusing on the interests of a narrow user group.

Design/methodology/approach

A unique approach to this challenge was developed in the context of a project to build a digital preservation program at the Ontario Jewish Archives (OJA). It draws from previous research on this topic and is based on a combination of practical and theoretical considerations.

Findings

The approach described here replaces the reference of a Designated Community with three core components: a re-articulation of the Open Archival Information System (OAIS) mandatory responsibilities; the identification of three distinct tiers of access for digital records; and the implementation of an access portal that allows digital records to be accessed and rendered online. Together with supplemental shifts in reference points, they provide an alternative to the concept of a Designated Community in the determination of preservation requirements, the identification of significant properties, the creation of Representation Information and in the evaluation of success.

Originality/value

This article contributes a novel approach to the ongoing conversation about the Designated Community in digital preservation, its application and its limitations in an archival context.

Details

Journal of Documentation, vol. 78 no. 3
Type: Research Article
ISSN: 0022-0418

Keywords

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