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Cooperative preservation has been an international topic for a long time. Germany’s neighbouring countries such as Austria and Switzerland have already taken measures for the cooperative preservation of printed resources. The main objective of the project bwLastCopies – which was funded by the Ministerium für Wissenschaft, Forschung und Kunst Baden-Württemberg in the context of the BigDIWA program – was to support cooperative preservation in Baden-Württemberg.

The goal was realized by the automated documentation of archiving commitments and the implementation of an inventory management system for the libraries in Baden-Württemberg to help examining the potential rareness of collections.

The project showed that many titles in libraries in Baden-Württemberg are, at least in the context of Baden-Württemberg, rare. Cooperative holdings management between libraries is only possible with a clear communication on what actions should be taken when sorting something out.

The marking of potentially rare titles in a database as large as K10plus is valuable to the participating libraries. Because of the amount of libraries working with the union catalogue, the markings are largely reliable and give an overview on how many and which titles are potentially rare.

The purpose of this article is to present the implementation process in Germany and Austria of MARC 583 as an example for a supraregional cooperative library workflow in the fields of preservation and archiving.

Based upon PDA: Terminology, the MARC 583 “Action note” data element for inventory preservation and archiving was implemented in all library union catalogues in Germany and Austria. Strong cooperation in the Consortium of Library Networks has been a precondition for the introduction of MARC 583 in 2019. Using German Union Catalogue of Serials – Zeitschriftendatenbank as an example, areas of cooperative collaboration at the regional, supraregional, and national levels are explained.

MARC 583 allows the union catalogues to provide sustainable and transparent information about digitization, filming, mass deacidifation, and archiving measures and the participating libraries to save resources in these fields of “action.”

An example for the implementation of PDA: Terminology originates in the Anglo-American library world. This article describes the implementation of a workflow in two German-speaking countries with different approaches and projects.