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Article
Publication date: 9 July 2018

Trang Thi Huynh and Cuc Hong Lam

This study aims to investigate the rate of print material deterioration at the Learning Resource Center – a university at the Mekong Delta and identify users’ behaviors…

Abstract

Purpose

This study aims to investigate the rate of print material deterioration at the Learning Resource Center – a university at the Mekong Delta and identify users’ behaviors that may harm library materials, thereby presenting some potential solutions to enhance librarianship students’ awareness of preservation.

Design/methodology/approach

The research is based on Walker’s (2003) conceptual framework of preservation and that of education and propaganda from awareness development. Using a quantitative approach, 25-item questionnaire was delivered to 133 sophomores and seniors and analyzed by SPSS software. Qualitative data from the open-ended question were recorded and analyzed by themes.

Findings

The findings from this study show that the rate of print material deterioration at the Learning Resource Center was relatively low compared to that of other libraries in the nation and in the world. In addition, students’ knowledge about how to make the photocopies, as well as how much to open the book, is limited. The most important reason is because of lack of education from school and the library. The research also proposed some effective and realizable solutions to enhance librarianship students’ awareness of preservation of the materials at Learning Resource Center of a Mekong Delta university, Vietnam.

Practical implications

This research provides library staff and users, especially librarianship students, with an awareness of the important role of book preservation, human behavior of library collections and potential preventive ways of book damage. This study also specifies evidence that library lecturers should include ethical issues in their lectures because librarianship students still have limited knowledge of book preservation. By doing so, these actions may motivate librarianship students to continue to learn and apply their knowledge of preservation into library materials and their own documents. Furthermore, the finding of the library work punishment contributes to better understanding of library labor force and students’ personality education. The findings can serve as a reference to educating other users in Vietnam and globally.

Originality/value

The level of print material deterioration at the Learning Resource Center of a Mekong Delta university, Vietnam and library work punishment were observed to be the most important findings with regard to library preservation in a particular library in Southeast Asian country. These findings provide insights into students’ awareness of preservation, not yet discussed in the literature.

Details

Information and Learning Science, vol. 119 no. 7/8
Type: Research Article
ISSN: 2398-5348

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Article
Publication date: 16 October 2020

Nkholedzeni Sidney Netshakhuma

The purpose of this study was to examine the strategies for the preservation of archival materials in the International Council on Archives Section on University and…

Abstract

Purpose

The purpose of this study was to examine the strategies for the preservation of archival materials in the International Council on Archives Section on University and Research Institution Archives (ICA SUV) by the members and to make recommendations for the digital archival preservation to continue its accessibility during the national lockdown because of COVID–19.

Design/methodology/approach

This study is based on the survey conducted on the ICA SUV members during the national lockdown. The study used a survey research methodology through e-mails as data collection instruments.

Findings

The key findings revealed that most of the sections on university and research institution archives lack digitization preservation strategies and most of their records are not accessible online, as most of their collections are still preserved manually through the paper-based system; furthermore, archivists are not fully trained on digital management. The paper recommends universities to develop preservation strategies to migrate records from the paper-based system to electronic records management system.

Research limitations/implications

The population of the study comprised ICA SUV members, who responded to the survey. Therefore, the sample size and geographical spread were inadequate for generalization of the findings. In conclusion, the study demonstrated that accessibility of the archives was dependent on the quality of digitized archives.

Practical implications

This study demonstrates that the development of a preservation strategy enhances access to archival materials during the national lockdown because of COVID–19.

Social implications

This paper highlights the plight of university archives and reiterates the need for urgent digitization of their archives of universities all over the world.

Originality/value

To the best of author’s knowledge, this paper appears to be the first to review the responsibilities of archivists now and in the future as the result of COVID–19. This study is confirmed to be on the positive side of COVID–19 and change the archive sector by adapting to information communication technology.

Details

Digital Library Perspectives, vol. ahead-of-print no. ahead-of-print
Type: Research Article
ISSN: 2059-5816

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Article
Publication date: 5 December 2019

Nkholedzeni Sidney Netshakhuma

This paper aims to assess the appraisal, disposal and transfer of records of the Kruger National Park (KNP) rangers’ diaries processes from 1926 to 1930 with a view to…

Abstract

Purpose

This paper aims to assess the appraisal, disposal and transfer of records of the Kruger National Park (KNP) rangers’ diaries processes from 1926 to 1930 with a view to recommend best practices.

Design/methodology/approach

The paper applied a qualitative methodology through document analysis, interviews and observations as data collection instruments to analyse contents of rangers’ diaries. The population of the study comprised rangers, a records manager and a representative from the National Archives of South Africa (NARSSA), a member of South Africa National Parks’ management and a scientist from South African National Biodiversity Institute.

Findings

The key findings revealed that rangers’ diaries contain historical, scientific and cultural information. However, such information is not disseminated to society. Lack of systematic appraisal, arrangement of records led to a loss of institutional memories. The role of National Archives and Records Service of South Africa is not visible to provide guidelines on the preservation of rangers’ records.

Research limitations/implications

This research is limited to KNP ranger’s diaries created from 1926 to 1930 because it is the period of establishment of the national park and introduction of rangers’ programme.

Practical implications

The findings are expected to be instrumental towards the preservation of rangers’ diaries within the park. Rangers’ diaries are also potentially of great biogeographical value in constituting a historical record of the plants and animals in a given area, their distribution and population changes, and the effects of human interventions such as game fences and artificially created waterholes, game culling and tourism, not to forget climate change.

Social implications

Preservation of ranger diaries may lead to documentation of records with historical, scientific and social value. Rangers’ diaries also form part of the national archival heritage of South Africa, as they bridge the gap of undocumented history of the rangers and national parks in South Africa.

Originality/value

This paper appears to be the first to research the assessment of the appraisal, disposal and transfer of rangers’ diaries created from 1926 to 1930.

Details

Collection and Curation, vol. ahead-of-print no. ahead-of-print
Type: Research Article
ISSN: 2514-9326

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Article
Publication date: 15 June 2010

Reinhard Altenhöner and Tobias Steinke

This paper intends to describe activities of the Deutsche Nationalbibliothek (DNB, the German National Library) in digital preservation. Special attention is to be given…

Abstract

Purpose

This paper intends to describe activities of the Deutsche Nationalbibliothek (DNB, the German National Library) in digital preservation. Special attention is to be given to the long‐term preservation project kopal, but prior developments, strategic implications and future scenarios will be addressed as well.

Design/methodology/approach

The paper is a narrative of the findings, that also describes the technical specification of kopal.

Findings

The current status of kopal development is presented, added by some remarks on potentials for further activities with regard to a digital preservation infrastructure.

Originality/value

Kopal has been presented in other publications. This paper describes the “strategic” value and impact of the solution, added by insights for future development.

Details

Library Hi Tech, vol. 28 no. 2
Type: Research Article
ISSN: 0737-8831

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Article
Publication date: 12 April 2011

Ria Groenewald and Amelia Breytenbach

The purpose of this paper is to investigate the awareness about digital preservation and what must be done towards preserving valuable original digital material. The paper…

Abstract

Purpose

The purpose of this paper is to investigate the awareness about digital preservation and what must be done towards preserving valuable original digital material. The paper also aims to discuss the use of metadata principles and the implementation of tools for the preservation of documents stored on personal computers.

Design/methodology/approach

Data loss prevention starts with the creation of a digital object. However, methods to minimize the loss of digital data are often ignored, the use of metadata structures embedded in digital objects from the outset thereof are recommended as a starting point towards good preservation principles. The need to create awareness on the issue of digital preservation was promoted by the authors at various occasions during 2008, as the number of incidents of data loss and costs involved continue to be of concern to all involved. Whether the loss occurs by a malicious attempt, or an inadvertent mistake, it can be diminishing either personally or to the institute/company where it occurs. Data were collected through a digital questionnaire and literature studies were done on several strategies, policies and best practices. Personal visits to libraries actively working on digital preservation and curation formed a basis for conducting the study. The implementation of tools that can be used to preserve and retrieve digital content by individuals was also investigated.

Findings

Digital objects should be archived with metadata about the object and the creation thereof. Metadata need not necessarily be structured and controlled when used by individuals or small groups for preservation of self owned data. The metadata content, however, should describe the object, the method of creation and technologies used in the creation. All changes to the document should be captured in the preservation metadata. Future access to digital content does not only depend on one preservation method but on a sequence of strategies and methods applied to the digital content.

Originality/value

The paper provides a broad overview of certain aspects that must be considered when implementing digital preservation strategies. The value of metadata needs to be widely accepted and implemented and the use thereof promoted to creators of personal digital objects.

Details

The Electronic Library, vol. 29 no. 2
Type: Research Article
ISSN: 0264-0473

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Article
Publication date: 20 April 2012

Maja Krtalić and Damir Hasenay

This paper aims to explore a theoretical and methodological approach to preservation management in libraries, relying on the basic presumption that preservation is a…

Abstract

Purpose

This paper aims to explore a theoretical and methodological approach to preservation management in libraries, relying on the basic presumption that preservation is a complex and comprehensive process that involves many different and seemingly diverse aspects whose efficiency lies in preservation management.

Design/methodology approach

Using a case study of Croatia, the paper describes a methodology for exploring the general preservation management context and presents a preservation management model that comprises five key components.

Findings

The paper offers insight into preservation management issues in a specific national context.

Research limitations/implications

Although this paper focuses primarily on written heritage in libraries, it is applicable to other types of heritage and to other types of information institutions.

Practical implications

The theoretical and methodological approach presented in this paper and described in the example of Croatia can be useful for exploring similar issues in other countries. It can be expanded to other types and forms of heritage and heritage institutions.

Originality/value

The paper describes a model of organising preservation activities into an efficient and successful preservation system, and establishes a methodology for exploring diverse preservation issues on national and institutional levels.

Details

Journal of Documentation, vol. 68 no. 3
Type: Research Article
ISSN: 0022-0418

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Article
Publication date: 10 November 2014

Christoph Becker, Luis Faria and Kresimir Duretec

Preservation environments such as repositories need scalable and context-aware preservation planning and monitoring capabilities to ensure continued accessibility of…

Abstract

Purpose

Preservation environments such as repositories need scalable and context-aware preservation planning and monitoring capabilities to ensure continued accessibility of content over time. This article identifies a number of gaps in the systems and mechanisms currently available and presents a new, innovative architecture for scalable decision-making and control in such environments.

Design/methodology/approach

The paper illustrates the state of the art in preservation planning and monitoring, highlights the key challenges faced by repositories to provide scalable decision-making and monitoring facilities, and presents the contributions of the SCAPE Planning and Watch suite to provide such capabilities.

Findings

The presented architecture makes preservation planning and monitoring context-aware through a semantic representation of key organizational factors, and integrates this with a business intelligence system that collects and reasons upon preservation-relevant information.

Research limitations/implications

The architecture has been implemented in the SCAPE Planning and Watch suite. Integration with repositories and external information sources provide powerful preservation capabilities that can be freely integrated with virtually any repository.

Practical implications

The open nature of the software suite enables stewardship organizations to integrate the components with their own preservation environments and to contribute to the ongoing improvement of the systems.

Originality/value

The paper reports on innovative research and development to provide preservation capabilities. The results enable proactive, continuous preservation management through a context-aware planning and monitoring cycle integrated with operational systems.

Details

OCLC Systems & Services: International digital library perspectives, vol. 30 no. 4
Type: Research Article
ISSN: 1065-075X

Keywords

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Article
Publication date: 1 June 1994

Paul Eden, John Feather and Graham Matthews

Discusses the results of a questionnaire survey into preservationpolicies and practice in British libraries, focusing on responsibilityfor preservation, preservation

Abstract

Discusses the results of a questionnaire survey into preservation policies and practice in British libraries, focusing on responsibility for preservation, preservation policies, disaster control planning, staff training and user education, co‐operative initiatives, factors inhibiting preservation activity and spending on preservation. Findings indicate that preservation is considered most applicable to special collections and to rare or valuable items, and that funding is a major problem even in libraries with a strong commitment to preservation. Increased activity in areas such as disaster control planning indicate a greater awareness of preservation issues than in the past. Highlights the advantages of written preservation policies and the success of co‐operative initiatives such as Newsplan, suggesting that a national preservation policy would enable libraries to take a more rational approach to problems such as what to preserve and funding allocation, while helping to clarify their national heritage responsibilities.

Details

Library Management, vol. 15 no. 4
Type: Research Article
ISSN: 0143-5124

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Article
Publication date: 9 February 2015

Christoph Becker, Luis Faria and Kresimir Duretec

This article aims to evaluate a new architecture for scalable decision-making and control in preservation environments for its ability to address five key goals: scalable…

Abstract

Purpose

This article aims to evaluate a new architecture for scalable decision-making and control in preservation environments for its ability to address five key goals: scalable content profiling; monitoring of compliance, risks and opportunities; efficient creation of trustworthy plans; context awareness; and loosely coupled preservation ecosystems. Scalable decision support and business intelligence capabilities are required to effectively secure content over time.

Design/methodology/approach

We conduct a systematic evaluation of the contributions of the SCAPE Planning and Watch suite to provide effective and scalable decision support capabilities. We discuss the quantitative and qualitative evaluation of advancing the state of art and report on a case study with a national library.

Findings

The system provides substantial capabilities for semi-automated, scalable decision-making and control of preservation functions in repositories. Well-defined interfaces allow a flexible integration with diverse institutional environments. The free and open nature of the tool suite further encourages global take-up in the repository communities.

Research limitations/implications

The article discusses a number of bottlenecks and factors limiting the real-world scalability of preservation environments. This includes data-intensive processing of large volumes of information, automated quality assurance for preservation actions, and the element of human decision-making. We outline open issues and future work.

Practical implications

The open nature of the software suite enables stewardship organizations to integrate the components with their own preservation environments and to contribute to the ongoing improvement of the systems.

Originality/value

The paper reports on innovative research and development to provide preservation capabilities. The results of the assessment demonstrate how the system advances the control of digital preservation operations from ad hoc decision-making to proactive, continuous preservation management, through a context-aware planning and monitoring cycle integrated with operational systems.

Details

OCLC Systems & Services: International digital library perspectives, vol. 31 no. 1
Type: Research Article
ISSN: 1065-075X

Keywords

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Article
Publication date: 26 August 2020

Tiyang Huang, Rui Nie and Yue Zhao

The purpose of this paper is to propose a theoretical framework to illustrate the archival knowledge applied by archivists in their personal archiving (PA) and the…

Abstract

Purpose

The purpose of this paper is to propose a theoretical framework to illustrate the archival knowledge applied by archivists in their personal archiving (PA) and the mechanism of the application of archival knowledge in their PA.

Design/methodology/approach

The grounded theory methodology was adopted. For data collection, in-depth interviews were conducted with 21 archivists in China. Data analysis was performed using the open coding, axial coding and selective coding to organise the archival knowledge composition of PA and develops the awareness-knowledge-action (AKA) integration model of archival knowledge application in the field of PA, according to the principles of the grounded theory.

Findings

The archival knowledge involved in the field of PA comprises four principal categories: documentation, arrangement, preservation and appraisal. Three interactive factors involved in archivists' archival knowledge application in the field of PA behaviour: awareness, knowledge and action, which form a pattern of awareness leading, knowledge guidance and action innovation, and archivists' PA practice is flexible and innovative. The paper underscored that it is need to improve archival literacy among general public.

Originality/value

The study constructs a theoretical framework to identify the specialised archival knowledge and skills of PA which is able to provide solutions for non-specialist PA and develops an AKA model to explain the interaction relationships between awareness, knowledge and action in the field of PA.

Details

Journal of Documentation, vol. 77 no. 1
Type: Research Article
ISSN: 0022-0418

Keywords

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