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Article
Publication date: 1 April 2004

James Mensching and Gail Corbitt

ERP (enterprise resource planning) systems run on top of database systems, like Oracle, SQL Server and DB2. The longer these systems are in place within organizations the…

1919

Abstract

ERP (enterprise resource planning) systems run on top of database systems, like Oracle, SQL Server and DB2. The longer these systems are in place within organizations the larger the databases are. Some sources estimate that corporate databases double or triple in size every year. As these databases grow, performance, the time it takes to complete transactions, is adversely affected. This implies that limiting the amount of data stored on an ERP system is an essential element of proper storage and data management. However, removing data from an ERP system can be a complex and risky task. Archiving ERP data is an area of academic and professional research that has had minimal attention. This paper examines the issues and provides insight into solutions associated with archiving ERP data. The issues are explored by summarizing the limited background and research in the archiving area, followed by an overview of the methodology used to arrive at the case study approach used to gather the data. Case data are presented from three different large corporate environments and the results of the data are used to recommend an archiving strategy that other companies can follow. A discussion of the implications of the proposed archiving strategy for future use and research concludes the paper.

Details

Journal of Enterprise Information Management, vol. 17 no. 2
Type: Research Article
ISSN: 1741-0398

Keywords

Article
Publication date: 4 December 2018

B.S. Shivaram and B.S. Biradar

This paper aims to examine the grey literature archiving pattern at open-access repositories with special reference to Indian open-access repositories.

Abstract

Purpose

This paper aims to examine the grey literature archiving pattern at open-access repositories with special reference to Indian open-access repositories.

Design/methodology/approach

The Bielefeld Academic Search Engine (BASE) was used to collect data from different document types archived by open-access repositories across the world. Data were collected by advanced search and browse features available at the BASE on document types, the number of repositories by country wise and Indian academic and research repositories. Data were tabulated using MS Excel for further analysis.

Findings

Findings indicated that open-access repositories across the world are primarily archiving reviewed literature. Grey literature is archived more at European and North American repositories compared to rest of the world. Reports, theses, dissertations and data sets are the major grey document types archived. In India, a significant contributor to the BASE index with 146 open-access sources, reviewed literature is the largest archived document types, and grey literature is above world average due to the presence of theses and dissertations at repositories of academic institutions.

Originality/value

Grey literature is considered as valuable sources of information for research and development. The study enables to get insights about the amount of grey content archived at open-access repositories. These findings can further be used to investigate the reasons/technology limitations for the lesser volume of grey content in repositories. Furthermore, this study helps to better understand the grey literature archiving pattern and need for corrective measures based on the success stories of repositories of Europe and North America.

Article
Publication date: 4 October 2018

Amon Barros, Adéle de Toledo Carneiro and Sergio Wanderley

The purpose of this paper is to present the role of reflexivity in relation to archives and narratives.

Abstract

Purpose

The purpose of this paper is to present the role of reflexivity in relation to archives and narratives.

Design/methodology/approach

The authors problematize the concept of “archive,” by engaging with debates in philosophy and the archival theory. The authors also revisit historical theories and debates on the role of the narrative within historiography. Finally, the authors consider reflexivity as a methodological attitude taken by the researcher at all stages of the investigation from challenging theoretical assumptions of empirical materials to questioning the very narrative that is created when looking for alternative ones.

Findings

This paper poses questions about documents and archives that emerge from reflexivity. The authors claim that reflexivity is an ethos that allows researchers to keep the multiple narratives in which they are entangled in check. The paper brings a framework that allows researchers to use reflexivity to become more conscious of the complexities and ambiguities within the research process that leads to the writing of historical narratives.

Research limitations/implications

This paper points to the need to enhance the reflexivity at every stage of the research, including “interrogating” the archives and documents, which are compiled under a narrative.

Practical implications

The authors highlighted the multiple characteristics of archives, their meanings and the possibilities of writing narratives about them through reflexivity. The authors have the historical narrative as one possible reconstruction of a historical object, which is connected to the production conditions of the text. Through reflexivity, the authors discussed the socially constructed nature of the documents and the archives. Finally, the authors believe that debates around the production of this knowledge should continue, focusing especially on building bridges with the field of history.

Social implications

Historical narratives do not depend on the scientific character of historical sources, but it considers reflexivity by the researcher regarding the search, collection, reading and analysis of historical documents. In addition, it is necessary to think about the use of documents and archives and histories in a reflective way for a writing of history and, indirectly, for a contextual understanding of the time observed and as forged sources – or discarded – and made available.

Originality/value

Challenging the use of documents and archives in a reflexive way for the writing of historical narratives and for contextual understanding of the past is key to a richer relationship between management and history. This paper points to the role of reflexivity in relation to archives and narratives in the practice of (re)constructing the organizational past from memories and silences. It also highlights how reflexivity can be incorporated in the research process to enrich the writing of the historical narrative.

Details

Qualitative Research in Organizations and Management: An International Journal, vol. 14 no. 3
Type: Research Article
ISSN: 1746-5648

Keywords

Article
Publication date: 13 March 2020

Nkholedzeni Sidney Netshakhuma

This paper aims to assess the role of archives in documenting African National Congress Women’s League (ANCWL) records on the liberation struggle of South Africa from 1960…

Abstract

Purpose

This paper aims to assess the role of archives in documenting African National Congress Women’s League (ANCWL) records on the liberation struggle of South Africa from 1960 to 1990 with a view to recommending the best method of collection and preservation of archival materials.

Design/methodology/approach

Qualitative data were collected through interviews with purposively selected employees of the African National Congress (ANC), the Nelson Mandela Foundation centre of memory, the national heritage and cultural studies at the University of Fort Hare, the National Archives of South Africa and provincial archives of South Africa. Interview data were augmented through content analysis of ANC documents such as policies, websites and annual reports.

Findings

The study found a gap of documentation of the role of archives in documenting ANCWL’s contribution to the liberation of South Africa. The National Archives of South Africa did not play a meaningful role to document the history of African National Women’s League in the liberation struggle of South Africa. There was also a lack of coordination of community archives that keep ANCWL archives materials. There is a need to embark on oral history and bilateral relations with overseas archival institutions to repatriate ANCWL archives to South Africa. Furthermore, contemporary history records about the ANCWL records need to be listed, arranged and described and made available to the public.

Research limitations/implications

The research is limited to the role played by the National Archives of South Africa and community archives such as the ANC archives, the Mayibuye Centre archives based at the University of Western Cape in documenting ANC and ANCWL and contemporary issues that impact the development of ANCWL records created from 1960 to 1990.

Practical implications

The findings are expected to be instrumental to document the history of women’s struggle for democracy in South Africa. The ANCWL collection may contribute to social cohesion to enable society to understand the role of ANCWL during the struggle for democracy in South Africa. While the literature on women’s archives is limited, there is still much research that needs to be conducted. Increasing the body of research will strengthen understanding of the role of the National Archives of South Africa and community archives on documenting women’s liberation struggle in South Africa.

Social implications

The document of women’s history would enrich the archival collection. This means that records with historical, cultural and social significance will be permanently preserved by archives.

Originality/value

The research appears to be the first of its kind to assess the documentation on the role of archives on documenting ANCWL. The archival heritage of women’s struggle for democracy forms part of the national archival heritage of South Africa as they bridge the gap of undocumented history of South Africa.

Details

Global Knowledge, Memory and Communication, vol. 70 no. 1/2
Type: Research Article
ISSN: 2514-9342

Keywords

Article
Publication date: 1 December 2002

Anna Sexton and Chris Turner

This article discusses the use of Encoded Archival Description (EAD) as a metadata framework within applications that are primarily concerned with the provision of access…

Abstract

This article discusses the use of Encoded Archival Description (EAD) as a metadata framework within applications that are primarily concerned with the provision of access to digital forms of archive documents. These digital forms are transcripts encoded using the Text‐Encoding Initiative (TEI) and images. The article argues that EAD, as it currently stands, is focused on the provision of metadata for original archive documents rather than for digital forms of originals, and it explores where metadata about originals and their digital forms converge and diverge. It suggests how the EAD framework can be expanded to allow for the capture of adequate metadata about both types of document and asserts that such expansion enables EAD to act as a more complete and comprehensive metadata framework in online environments. This approach to digitisation relies on the flexibility of XML technology. The article is based on the research undertaken within the LEADERS project (http://www.ucl.ac.uk/leaders‐project/).

Details

VINE, vol. 32 no. 4
Type: Research Article
ISSN: 0305-5728

Keywords

Article
Publication date: 8 November 2022

Saqib Sheikh, Anne J. Gilliland, Philipp Kothe and James Lowry

This article delineates the pilot implementation of the Rohingya Archive (R-Archive). The R-Archive seeks to both confront and exploit the roles of documentation and…

Abstract

Purpose

This article delineates the pilot implementation of the Rohingya Archive (R-Archive). The R-Archive seeks to both confront and exploit the roles of documentation and recordkeeping in forced displacement of Rohingya people through targeted physical and bureaucratic violence in Myanmar. This grassroots activist intervention is located at the intersection of technology, rights, records, jurisdictions and economics. Using Arweave's blockweave, the R-Archive secures copies of records, such as identity documentation, land deeds and personal papers, carried into diaspora by Rohingya refugees against unauthorised alteration, deletion and loss, providing a trust infrastructure for accumulating available evidence in support of rights claims and cultural preservation.

Design/methodology/approach

Iterative development of functional requirements, data collection processes and identification of a technological solution for the community-based, post-custodial, blockchain-inspired R-Archive; design and testing of the R-Archive pilot; and analysis of trust and economic concerns arising.

Findings

A complex set of interconnecting considerations is raised by this use of emerging technologies in service to a vulnerable and diasporic community. Hostile governments and volatile cryptocurrencies are both threats to the distributed post-custodial R-Archive. However, the strength of the community bonds that form the archive and articulated in its records speak to the possibility of perdurance for a global Rohingya archive, and working through the challenges surfaced by its development offers the possibility to serve as a model that might be adaptable for other grassroots archival activist projects initiated by oppressed, marginalised and diasporic communities.

Research limitations/implications

Personal and community safety and accessibility concerns, especially in refugee camps and under Covid-19 restrictions, presented particular challenges to carrying out the research and development that are addressed in the research design and future research plans.

Practical implications

The goal of this pilot was to collect and store examples of a range of documents that demonstrate different aspects of Rohingya culture and links to the homeland as well as those that record formal evidentiary relationships between members of the Rohingya community now in diaspora and the Burmese state (e.g. acknowledgements of citizenship). The pilot was intended to demonstrate the viability of using a blockchain-inspired decentralised archival system combined with a community-driven approach to data collection and then to evaluate the results for potential to scale.

Social implications

The R-Archive is a community-centred and driven effort to identify and preserve, under as secure and trusted conditions as possible, digital copies of documents that are of juridical, cultural and personal value to the Rohingya people and also of significance as primary documentary evidence that might be used by international legal institutions in investigating genocide taking place in Burma and by academic researchers studying the history of Burma.

Originality/value

The R-Archive is novel in terms of its technological application (Arweave), the economic concerns of a vulnerable stateless population it is trying to address, and its functional complexity, in that its goal is simultaneously to serve both legal evidentiary and community archive functions. The R-Archive is also an important addition to other notable efforts in the diasporic Rohingya community that have attempted to employ the tools of technology for cultural preservation.

Details

Journal of Documentation, vol. ahead-of-print no. ahead-of-print
Type: Research Article
ISSN: 0022-0418

Keywords

Article
Publication date: 30 July 2019

Ivan Poliakov and Maria Smirnova

This paper aims to characterize community archives in the common array of the manuscript collection of the National Library of Russia (NLR). The purpose of the paper is to…

Abstract

Purpose

This paper aims to characterize community archives in the common array of the manuscript collection of the National Library of Russia (NLR). The purpose of the paper is to identify the features of organization of the archival system of Russia and the place of community archives in it. The authors intend to characterize the features of origin, history of existence and preservation of archives of public organizations in Russia on the example of the archives of Russian societies of the nineteenth and twentieth centuries; to spread knowledge about historical communities of Russia and their archival heritage and to discuss the value of community archives and their information potential.

Design/methodology/approach

The research is based on the traditional methodology of the academic archival studies. At the same time interdisciplinary approach plays a great role in the field of study of community archives. The findings of the study were obtained as a result of the application of methods of historical research and special historical disciplines: archival heuristics, archive studies, source studies and archeography. The data were complemented by documentary analysis, including materials of nine archives, documents concerning acquisition and storage of these archives.

Findings

As a result of the study of different community archives in the Manuscript Department of the NLR the authors came to the conclusion about poor preservation and diffusion of these archives. It suggests the necessity of developing methods of virtual archive reconstruction.

Originality/value

This is the first study to date on the community archives in Russia. The first attempt to attribute and classify community archives of the NLR.

Details

Global Knowledge, Memory and Communication, vol. 68 no. 8/9
Type: Research Article
ISSN: 2514-9342

Keywords

Article
Publication date: 18 October 2021

Christos Chrysanthopoulos, Ioannis Drivas, Dimitrios Kouis and Georgios Giannakopoulos

University archives (UA) are the bridge between the past and the present and serve as a beacon for highlighting the contribution of academic institutions to society…

Abstract

Purpose

University archives (UA) are the bridge between the past and the present and serve as a beacon for highlighting the contribution of academic institutions to society. Although the UA topic was introduced and formalized in the 1950s, the scientific research interest has increased significantly in the past two decades. This paper aims to provide insights into the UA research topic during the previous 15 years.

Design/methodology/approach

The combination of two well-established methods for performing literature review was deployed, aiming to identify, select and assess the research documents. Based on the selection criteria, 49 documents presenting research efforts around the UA topic were finally examined from the Scopus citation index. The selected studies have been classified into three main topics: strategic management of UA and the derived challenges, the educational contribution of UA and the strategic information systems for UA.

Findings

Some of the main findings are the lack of well-defined administrative policies, the low level of awareness and archival consciousness within the universities, the inadequacy of university archivists’ educational and training background, the need to use UA for building relationships with alumni and society, and finally, the need for metadata standardization by the UA management systems.

Originality/value

As a literature review around UA has not been conducted before, the reader will gain insights into the methods and research designs that other scholars had already applied to designate useful findings and results.

Details

Global Knowledge, Memory and Communication, vol. ahead-of-print no. ahead-of-print
Type: Research Article
ISSN: 2514-9342

Keywords

Article
Publication date: 8 January 2018

Kristina Sundberg and Ulrika Kjellman

The purpose of this paper is to investigate how tattoos can be considered documents of an individual’s identity, experiences, status and actions in a given context…

2660

Abstract

Purpose

The purpose of this paper is to investigate how tattoos can be considered documents of an individual’s identity, experiences, status and actions in a given context, relating to ideas stating that archival records/documents can be of many types and have different functions. The paper also wants to discuss how tattoos serve as a bank of memories and evidence on a living body; in this respect, the tattooed body can be viewed as an archive, which immortalises and symbolises the events and relationships an individual has experienced in his or her life, and this in relation to a specific social and cultural context.

Design/methodology/approach

To discuss these issues, the authors take the point of departure in the tattoo practice of Russian/Soviet prisoners. The tattoo material referred to is from the “Russian Criminal Tattoo Archive”. The archive is created by FUEL Design and Publishing that holds the meanings of the tattoos as explained in Russian Criminal Tattoo Encyclopaedia Volume I-III. The authors exemplify this practice with two photographs of Soviet/Russian prisoners and their tattoos. By using a semiotic analysis that contextualises these images primarily through literature studies, the authors try to say something about what meaning these tattoos might carry.

Findings

The paper argues that it is possible to view the tattoo as a document, bound to an individual, reflecting his/her life and a given social and cultural context. As documents, they provide the individual with the essential evidence of his or her endeavours in a criminal environment. They also function as an individual’s memory of events and relationships (hardships and comradeships). Subsequently, the tattoos help create and sustain an identity. Finally, the tattoo presents itself as a document that may represent a critique of a dominant society or simply the voice of the alienated.

Originality/value

By showing how tattoos can be seen as documents and memory records, this paper brings a new kind of item into information and archival studies. It also uses theories and concepts from information and archival studies to put new light on the functions of tattoos.

Details

Journal of Documentation, vol. 74 no. 1
Type: Research Article
ISSN: 0022-0418

Keywords

Article
Publication date: 1 October 2001

Cristina Ghiselli and Marco Padula

This paper proposes the integration of tools to provide unified access to remote and heterogeneous archives, the contents of which can be grouped under the same subject…

Abstract

This paper proposes the integration of tools to provide unified access to remote and heterogeneous archives, the contents of which can be grouped under the same subject, and which have been integrated to allow the user to navigate and conduct thematic searches. The information sources are locally frequently modified, added to, and removed, therefore attention has been paid to the permanence of their references. Source interoperability is supported at language, protocol and schema levels. The architecture is based on a new common schema of the archives which is defined in new representation and query languages on the basis of an ontology to avoid misunderstanding and ambiguity.

Details

Online Information Review, vol. 25 no. 5
Type: Research Article
ISSN: 1468-4527

Keywords

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