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Article

Sangmin Lee

This paper considers the sometimes serious and controversial political, legal, institutional and technological issues that were triggered by the mass transfer and copying

Abstract

Purpose

This paper considers the sometimes serious and controversial political, legal, institutional and technological issues that were triggered by the mass transfer and copying of electronic presidential records by the Sixteenth President of the Republic of Korea (South Korea) at the end of his term of office.

Design/methodology/approach

During this administration, the Korean government made significant government‐wide recordkeeping innovations, mainly initiated and supported by the then President Roh Moo Hyun, and also supported by civilian professionals. The Public Records Management Act (PRMA) was revised, the Presidential Records Act (PRA) legislated and the National Archives of Korea tripled in staff size and made significant government records innovations. At the end of his term, the President copied all of his presidential records in electronic form and kept them for his own use, transferring the “authenticated” records to the National Archives. The National Archives subsequently charged his former secretaries with violation of the Presidential Records Act.

Findings

The paper summarizes the records issues to give further consideration to electronic records matters as well as dealing with politically sensitive records in the public archives. Can recordkeeping and politics be divorced? If so, how?

Originality/value

The paper provides insight into the political dimension of recordkeeping in the public, government context in Korea.

Details

Records Management Journal, vol. 19 no. 3
Type: Research Article
ISSN: 0956-5698

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Article

Maitrayee Ghosh

The Foreign Affairs and International Trade Canada (DFAIT), Government of Canada, through Shastri Indo‐Canadian Institute, encourages Indian scholars for Understanding…

Abstract

Purpose

The Foreign Affairs and International Trade Canada (DFAIT), Government of Canada, through Shastri Indo‐Canadian Institute, encourages Indian scholars for Understanding Canada Faculty Research, Fellowships; the author visited Canada during March 2010 to study Canadian archival system, especially records management in archives in Ontario province; the driving rationale for the study was the realization that there existed very few or no archives and record management (ARM) programs in India. This study intends to report different types of ARM programs in Canada, with special reference to e‐records management, namely automation status, creation of virtual exhibits, preservation of digital images, metadata standard for e‐records, etc.

Design/methodology/approach

The author visited national, provincial and municipal archives and conducted unstructured interviews with archives staff/managers.

Findings

Records are considered as commodity and attempts to improve their management has necessitated a more integrated and controlled approach. In this study, it is noted that archivist and records managers have at present very little influence on policy implementation of archives and working under university librarian and less influence on decision making. All the university archives get a nominal amount from library budget. No separate budget for archives is available; modest budgets are allocated for rare book collection. The total archives concept in English Canada is based on the American system. The responsibility for collecting and copying its historical records fell to the government; with the so‐called convergence of technologies helping to fulfill new demands and rising expectations and to empower the end‐user. It was possible to establish very good relations with the archivists of these institutions and the author is keen to keep contact with them. It is expected that this study will serve as a building block to deeper examinations of broader issues such as the core competencies with respect to records management with special reference to e‐records management.

Research limitations/implications

The prime objectives were to overview the current state of active and passive record keeping in the Government of Canada and identify the core competencies required to build effective record keeping infrastructures in the digital environment that has emerged in most government institutions. During a period of one month, the author was able to visit only selected archives in Toronto and Ottawa. The archives in other parts of Canada are not included in this study due to time limit.

Originality/value

The paper presents a study of the archival system in Canada and its role and contribution towards promoting a knowledge society in Canada.

Details

Library Hi Tech News, vol. 28 no. 1
Type: Research Article
ISSN: 0741-9058

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Article

Heejung Kim and Hyewon Lee

Contrary to the development of digital libraries at Korean universities, which has been due to the progress of information technologies, university archives are in their…

Abstract

Purpose

Contrary to the development of digital libraries at Korean universities, which has been due to the progress of information technologies, university archives are in their early stages and are not fully using the digital environment. This paper aims to evaluate current trends and possible future directions of university archives in Korea via surveys (questionnaires) and interviews with university archives personnel.

Design/methodology/approach

Surveys (questionnaires) and interviews are made at 51 university archives in Korea. Questionnaires, based on university archives guidelines, include 27 questions in 6 categories: foundation principles, functions, process guidelines, facilities, acquisition and management, and access and services.

Findings

Basic foundation principles or process guidelines are not yet completely established. Administrative, preservation, and management functions are strong, but research and educational functions, and access and service functions are very weak. Use of information technologies and digital environment are poor also. Cooperation between internal and external institutions is not active. Future directions should address these weak points. Especially, information technologies can efficiently offer support for the development of university archives from the acquisition stage to the user services and preservation stages.

Originality/value

This investigation of current trends at university archives in Korea through questionnaires and interviews with staff members and archivists points to future directions for such archives, especially in the application of digital methods. The approach taken and suggestions made might be helpful for other university archives.

Details

The Electronic Library, vol. 27 no. 3
Type: Research Article
ISSN: 0264-0473

Keywords

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Article

Ping Wang, In-Lin Hu and Chen-Chi Chang

The research issues of digital preservation have apparently moved from how to set up the digital archives to on-going business models. The aim of this paper is to…

Abstract

Purpose

The research issues of digital preservation have apparently moved from how to set up the digital archives to on-going business models. The aim of this paper is to investigate the key factors for digital archives' success. This paper provides a business model for the sustainability of digital archives.

Design/methodology/approach

Both pricing strategies and business models related to digital archives are very important. From the point of archive preservation, how to preserve digital archives permanently and make them accessible are the most important research issues. This paper, based on a review of the academic literature, adopts the innovative pricing approach to develop the business models and pricing strategy.

Findings

The research defines the different needs at start-up versus the on-going operations for digital preservation. Considering digital archives as information goods, this study adopts the TRIZ method to establish a pricing strategy for digital preservation. It discusses the pricing strategy for digital preservation using an innovative method of creative problem-solving theory from the perspectives of the archives institutes, materials providers and consumers.

Originality/value

This study recommends the pricing strategies for the digital preservation programs and the government's price policy based on the TRIZ analysis method.

Details

The Electronic Library, vol. 32 no. 1
Type: Research Article
ISSN: 0264-0473

Keywords

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Article

David Enns

Providing access to holdings is central to the work of archives,particularly those institutions which are publicly funded. Recently,questions relating to access have…

Abstract

Providing access to holdings is central to the work of archives, particularly those institutions which are publicly funded. Recently, questions relating to access have assumed additional importance for archives and other information institutions. To address these concerns, institutions such as the National Archives of Canada have become more aggressive in promoting the use of their holdings. A significant component of this strategy involves the provision, through various means, of copied holdings and information about those holdings. While similar, there are important differences between interlending in libraries and similar activities in archival institutions. These differences stem from the unique nature of archival documents. The National Archives of Canada disseminates information about itself and its holdings, as well as copies of actual holdings, through several programmes. These programmes include inter‐institutional loan of copies, photocopying services, a programme diffusing copies to provincial archives, and a new initiative to provide access to such information at “decentralized access sites” across the country.

Details

Interlending & Document Supply, vol. 21 no. 3
Type: Research Article
ISSN: 0264-1615

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Article

Edmund Balnaves and Mark Chehade

The purpose of this paper is to present the results of a research project undertaken by Prosentient Systems and partially funded by the ALIA 2007 research study grant. The…

Abstract

Purpose

The purpose of this paper is to present the results of a research project undertaken by Prosentient Systems and partially funded by the ALIA 2007 research study grant. The focus of the project was a proof‐of‐concept implementation of a Smart Client application for digital archiving of e‐journal subscriptions held by special libraries.

Design/methodology/approach

This research comprised a survey of libraries in the area of electronic journal archiving and software development research. The quantitative survey was distributed to 254 member libraries of the GratisNet and GLASS special library networks in Australia. Seven questions explored current practice in e‐journal archiving. In total, 164 responses were received, of which only seven indicated current progress toward e‐journal archiving. Based on the survey results, the second phase of the project comprised software development research.

Findings

The research outcomes indicate that a cross‐platform “Smart Client” approach to e‐journal archiving is achievable and the presentation will review architectural design techniques that support cross‐platform deployment and simple installation using open source smart client tools.

Practical implications

The transition to e‐journal subscriptions has not been matched with attention to methods for local archiving of e‐journal subscriptions. This research demonstrates the feasibility of simple solutions suitable for special libraries to implement local e‐journal archives.

Originality/value

This research presents an innovative approach to e‐journal archiving for special libraries. The approach differs from current, peer‐to‐peer approach by implementing a central metadata server and a simple easy to deploy desktop archiving agent. Furthermore, limitations imposed by copyright restrictions are the principal impediment that libraries face in implementing e‐journal archives, and the centralised metadata approach can help libraries distinguish journals for which local archiving is allowed.

Details

The Electronic Library, vol. 27 no. 5
Type: Research Article
ISSN: 0264-0473

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Article

Celia Jenkins, Steve Probets, Charles Oppenheim and Bill Hubbard

The purpose of this research is to show how the self‐archiving of journal papers is a major step towards providing open access to research. However, copyright transfer…

Abstract

Purpose

The purpose of this research is to show how the self‐archiving of journal papers is a major step towards providing open access to research. However, copyright transfer agreements (CTAs) that are signed by an author prior to publication often indicate whether, and in what form, self‐archiving is allowed. The SHERPA/RoMEO database enables easy access to publishers' policies in this area and uses a colour‐coding scheme to classify publishers according to their self‐archiving status. The database is currently being redeveloped and renamed the Copyright Knowledge Bank. However, it will still assign a colour to individual publishers indicating whether pre‐prints can be self‐archived (yellow), post‐prints can be self‐archived (blue), both pre‐print and post‐print can be archived (green) or neither (white). The nature of CTAs means that these decisions are rarely as straightforward as they may seem, and this paper describes the thinking and considerations that were used in assigning these colours in the light of the underlying principles and definitions of open access.

Design/methodology/approach

Detailed analysis of a large number of CTAs led to the development of controlled vocabulary of terms which was carefully analysed to determine how these terms equate to the definition and “spirit” of open access.

Findings

The paper reports on how conditions outlined by publishers in their CTAs, such as how or where a paper can be self‐archived, affect the assignment of a self‐archiving colour to the publisher.

Originality/value

The colour assignment is widely used by authors and repository administrators in determining whether academic papers can be self‐archived. This paper provides a starting‐point for further discussion and development of publisher classification in the open access environment.

Details

Program, vol. 41 no. 2
Type: Research Article
ISSN: 0033-0337

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Article

Cajetan Okechukwu Onyeneke

The purpose of this study is to investigate the incidence of disaster and how it affects access to records of the National Archives of South East, Nigeria. However, the…

Abstract

Purpose

The purpose of this study is to investigate the incidence of disaster and how it affects access to records of the National Archives of South East, Nigeria. However, the specific objectives are to: identify the types of disasters that occur in the archives of South East, Nigeria; ascertain the frequency with which the disasters occur in the archives; determine the relationship between disaster and access to records of the archives; find out the disaster prevention measures adopted by the archives; find out the disaster response and recovery plans available in the archives; and make recommendations for effective disaster prevention and control measures for the archives.

Design/methodology/approach

The research design adopted for this study is the survey method. Individuals constituted the respondents of the study. This design assisted in gathering accurate data of the given issues and also guided in discussing the findings of the study. The researcher adopted one technique in data collection. Questionnaire was used for primary data collection. Questionnaire was used to collect data from the staff of the National Archives.

Findings

The findings show that the most prevalent disaster experienced in the archives is power failure. There are occurrences of other man-made disasters in the archives such as stealing, vandalism, fire outbreak and water leakages. The only natural disaster they acknowledged that occurs in the archives is lightening strike. The effect of this disaster was found to be enormous as attested to by 90.9 and 75 per cent respondents in Enugu and Owerri, respectively. The respondents do not agree that natural phenomena such as earthquake/tsunami, volcanic eruption and landslides do constitute threat to records of the archives.

Originality/value

The events of disaster, in whatever shape or frequency, impede access to records of the National Archives of South East, Nigeria. Most of the disasters that affect the archives are man-made, but with the recent happenings around the globe – the global climate change – it becomes imperative to focus attention on eventual occurrence of natural disasters in the archives. In prevention, response and recovery plans, it is important that consideration is given to all areas likely to be affected by the disaster.

Details

Collection Building, vol. 36 no. 2
Type: Research Article
ISSN: 0160-4953

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Article

Clement Oury and Roswitha Poll

The purpose of this paper is to describe the aims and contents of the ISO Report ISO/TR 14873.

Abstract

Purpose

The purpose of this paper is to describe the aims and contents of the ISO Report ISO/TR 14873.

Design/methodology/approach

For more than a decade, libraries have started to “collect the web”. National libraries in particular select, collect and store publications and websites from their national domain, seeing this as a task similar to traditional legal deposit. The collection policies and collecting methods vary, so that it is difficult to compare the quantity and quality of the respective web archives.

Findings

In order to harmonize the evaluation of web archives, ISO TC 46 SC 8 has produced a Technical Report that standardizes the terminology and statistics and offers tested indicators for assessing the quality of web archiving.

Originality/value

This paper describes the shortly to be published ISO/TR 14873, a potentially vital guide to harmonize web archive collection internationally.

Details

Performance Measurement and Metrics, vol. 14 no. 2
Type: Research Article
ISSN: 1467-8047

Keywords

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Article

Ruth Hedegaard

In many countries, there is a growing interest in cooperation among archives, libraries and museums. For the sake of the interested user it is important to make it easier…

Abstract

In many countries, there is a growing interest in cooperation among archives, libraries and museums. For the sake of the interested user it is important to make it easier to obtain information from the different institutions, and so to make a crossover strategy to give people access to their cultural heritage. The goal is to provide people with the opportunity to search material in archives, libraries and museums simultaneously. Consequently, it is necessary to try to create minimum standards for cataloguing and description with the starting point in the standards already accepted internationally. In Denmark there have been some interesting projects the objective of which has been to make it possible to search for material in several institutions at the same time. NOKS is one of these projects, it is an abbreviation for Nordjyllands Kulturhistoriske Søgebase, which is a database with material about the cultural history of the North of Jutland. The project involved nine institutions. The records from the institutions have been put together in one database, which can be reached via the Internet address www.noks.dk. The database consists of 115,000 records, among them 8,000 photos, including different types of material, printed material, books, leaflets, newspaper clippings, archives, museum items, etc.

Details

New Library World, vol. 105 no. 7/8
Type: Research Article
ISSN: 0307-4803

Keywords

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