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Article
Publication date: 29 March 2011

Geoffrey Yeo

This paper seeks to suggest ways of understanding the relationships between records and documents.

Abstract

Purpose

This paper seeks to suggest ways of understanding the relationships between records and documents.

Design/methodology/approach

The paper reviews some of the statements made about records and documents in professional literature. It also offers some thoughts on the connections between records and documents in digital and pre‐digital environments and their intersections with other concepts such as “data”.

Findings

Although professionals have often seen records and documents as closely intertwined, this paper argues that the record and the document follow different logics. Documents are characterised by their format, records by their relation to activities, events or other temporal occurrents. Records need not be in documentary form, and can exist at multiple levels of aggregation. The notion that documents become records when they are “declared” is problematic. Capture and declaration do not determine record status, but if capture systems are robust they allow the power of the record to be harnessed to the fullest possible extent.

Originality/value

The paper seeks to explicate some basic concepts of the professional discipline.

Details

Records Management Journal, vol. 21 no. 1
Type: Research Article
ISSN: 0956-5698

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Abstract

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Library Review, vol. 53 no. 3
Type: Research Article
ISSN: 0024-2535

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Abstract

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Program, vol. 41 no. 2
Type: Research Article
ISSN: 0033-0337

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Abstract

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Records Management Journal, vol. 26 no. 1
Type: Research Article
ISSN: 0956-5698

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Article
Publication date: 29 March 2011

Julie McLeod

Abstract

Details

Records Management Journal, vol. 21 no. 1
Type: Research Article
ISSN: 0956-5698

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Abstract

Details

Journal of Documentation, vol. 61 no. 6
Type: Research Article
ISSN: 0022-0418

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Article
Publication date: 22 March 2013

Abstract

Details

Records Management Journal, vol. 23 no. 1
Type: Research Article
ISSN: 0956-5698

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Abstract

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Library Review, vol. 55 no. 8
Type: Research Article
ISSN: 0024-2535

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Article
Publication date: 28 June 2011

Margot Note

Abstract

Details

Library Review, vol. 60 no. 6
Type: Research Article
ISSN: 0024-2535

Keywords

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Article
Publication date: 1 August 2003

Catherine Hare and Julie McLeod

Abstract

Details

Records Management Journal, vol. 13 no. 2
Type: Research Article
ISSN: 0956-5698

1 – 10 of 28