Social aspects of personal information organization

Abstract

Purpose

The purpose of this paper is to examine how individuals' personal information organization reflects their social environments in order to understand social aspects of personal information organization.

Design/methodology/approach

By using a cognitive sociological approach and based on the personal information organization process (PIOP) model (Oh, 2019), this study investigates the social aspects of personal information organization by analyzing the pre-diary interview, a diary, and two post-diary interviews conducted with each of the 18 information users in social science academic environments.

Findings

Social dimensions of personal information organization were found in differences between organizing academic and non-academic files, the way participants identified and made distinctions among files, common folders they created, and with the impact of participants' professional age on personal information organization. This study shows that information organization is a process of construction and that the participants' social foundations are reflected in the way they view and organize their files.

Originality/value

This study makes a unique contribution to the field by explaining the social aspects of personal information organization. The findings of this study deepen our knowledge of personal information organization by providing different ways to understand how and why people organize their files in certain ways, and by showing that this is not just individual behavior. In practice, this study provides insight into the design of applications and tools that support personal information management of people in specific social environments.

Citation

Oh, K.E. (2021), "Social aspects of personal information organization", Journal of Documentation, Vol. 77 No. 2, pp. 558-575. https://doi.org/10.1108/JD-06-2020-0104