TY  - JOUR
AB  - Purpose–To review published case studies, and some unpublished results, to identify the benefits actually achieved by implementing an electronic records management system or an electronic document management system (ERMS, or EDMS).Design/methodology/approach–Draws on the literature and unpublished results of work undertaken by the authors’ organisation.Findings–Few case studies were found in which clear, quantitative benefits are described. The reasons for this are discussed. Those studies that did show clear benefits with good evidence for them demonstrated five principles: (1) the “system” must include the people (policy makers and users); (2) the EDRMS must be integrated with the processes of the organisation; (3) frequently the role of records managers is to educate, advise and support the users; (4) a continuum model covering documents and records gives clearer benefits than separate document and record lifecycles; and (5) there is no single magic bullet to solve information management problems.Practical implications–An organisation which is planning to implement an EDRMS, or which is planning to upgrade or modify an existing EDRMS, can be confident that real benefits and an acceptable return on investment are possible.Originality/value–This paper identifies benefits that have been realised in practice from EDRMS implementations.
VL  - 15
IS  - 3
SN  - 0956-5698
DO  - 10.1108/09565690510632319
UR  - https://doi.org/10.1108/09565690510632319
AU  - Johnston Gary P.
AU  - Bowen David V.
PY  - 2005
Y1  - 2005/01/01
TI  - The benefits of electronic records management systems: a general review of published and some unpublished cases
T2  - Records Management Journal
PB  - Emerald Group Publishing Limited
SP  - 131
EP  - 140
Y2  - 2024/09/19
ER  -